Programme Management Assistant

Contract

This is a UNV International Youth contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Youth contracts.

This position will be based within the GEF Team, Economy Division, UNEP office based in Gigiri Nairobi. This position will be supervised under the Programme Budget Officer within the GEF team. The key functions are performed under a broad partnership with multiple sectors at the national and devolved units which requires individual flexibility and adaptation skills.

Under the direct supervision of the GEF Programme Budget Officer, the UN Volunteer will undertake the following tasks: Portfolio Reporting In alignment with UNEP’s overall commitment and efforts towards strengthening the implementation of result-based management (RBM), sub-programme monitoring, and overall portfolios reporting, two systems were deployed for internal use namely: (1) Umoja Integrated Planning, Management and Reporting Solution (IPMR), and (2) Programme Information and Management System (PIMS+). The two systems were deployed for use of UNEP’s operational units as Project/Programme Management tools to manage the lifecycle of projects and programmes from the beginning to end: Planning, Implementation, Monitoring, Closure, and Reporting. To ensure full compliance of the Portfolio with the aforementioned systems, the incumbent will: • Acquire working knowledge of the two systems and identify required information. • support to review projects for any information related gaps vis-à-vis the requirements and follow up with task mangers to ensure completeness and accuracy of project information. • support to Create, update, and modify project information in IPMR for new and converted projects. • Assist in overall portfolio results monitoring and performance tracking • Assist to keeps up to date on documents/reports/guidelines that have a bearing on matters related to RBM.

Portfolio Operations The Portfolio Operations team is responsible for providing focused support on administration, communications, finance, legal, procurement, travel, HR, and the day-to-day liaison and coordination with key entities.

As part of Operations Team, the incumbent acts as part of the Office team and may be assigned duties within the different areas of operations including a variety of complex research, reporting, contact, and analytical duties, and coordinating work. The incumbent main duties will include: • Acquire working knowledge of UMOJA SAP to undertake basic tasks such as ex-tracting data. • Assist to handle internal processes including drafting agreements • Registration of partners in the partnership portal, and obtaining internal approval • Contribute to research on selected operational topics. • Respond to requests for portfolio data working with other team members to gather necessary information and articulate a response • Assist in the following up with executing agencies to identify and pre-empt issue, ensure reports are delivered on time.

Results/Expected Outputs • Provision of necessary required support to the Task Managers

Accountability Adaptability and Flexibility Commitment to Continuous Learning Communication Integrity Planning and Organizing Professionalism Working in Teams

environmental projects management or related fields Demonstrated interest or experience in environmental projects management or related fields will be an asset

The International Youth UNV will be stationed in Nairobi.

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring So-malia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Coun-ties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s popu-lation of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an av-erage rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tu-bers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readi-ly available. The city is widely connected through its main airport, Jomo Kenyatta Internation-al Airport and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.