Programme Management Assistant

Mid Programme & Policy

Overview

Assist in managing ERP project activities and reporting.

You have:

• High school diploma or equivalent is required.
• A minimum of three years of experience in general office support, programme management, finance, business analysis or related area is required.
• Experience in programming language, such as R language, Python, SQL, is required.
• Experience in Data Extraction and Visualization is required.
• Experience in SAP 'Solution Management' system is required.
• Experience in working with database analyses such as pivot table and VLOOKUP is desirable.
• Fluency in English is required.
• Knowledge of another official United Nations language is an advantage.

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

Org. Setting and Reporting The position is located in the Development and Integration team in the ERP Project office of the United Nations Department of Management Strategy, Policy and Compliance in New York. The team is responsible for the development and Technical integration architecture, Fiori/Apps, SolMan of the Umoja project. The Programme Management Assistant will report to the Chief, SAP Development, Integration Architecture and Applications team.. Umoja is a continuous organizational transformation, enabling high-quality, and cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN's human, financial and material resources. Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations. For more information on Umoja visit: http://umoja.un.org Responsibilities This position will be responsible for assisting the lead of the SAP Development, Integration Architecture and Applications team in the coordination and implementation requirements to deliver the team's programme of work. This will include the coordination of programme/project planning and work for the various components of the ERP's programme/project initiatives, including in respect of implementation of SAP 'Solution Management' system, SAP Fiori, as well as the technical systems support work to the various workstreams and teams of the ERP. Within limits of delegated authority, the Programme Management Assistant will be responsible for the following duties: \- Supporting the Chief of the team in respect of the project plannings aspects for the team's management of the various technical and infrastructure services required by the SAP systems landscape of the ERP Umoja solution, as well as the general IT planning in said respects, specifically concerning the ongoing implementation of the 'Solution Management Assessment' system. \- Provides end-to-end support to the Chief in a wide array of operational administrative matters, such as logistical coordination of meetings as well as gathering related materials, summarizing outcome and documentation management. \- Supports project-specific activities, summarizing and entering data on the corresponding project delivery tools and repositories; drafts correspondence on ERP technical-related issues and prepares or updates periodic reports, briefing notes, graphic and statistical summaries, etc. \- Supports the team in respect of Licensing and Vendors management, including tracking work processes and compiling usage for performance and reporting. \- Provide assistance on Data extraction and Visualization matters with the Development team. \- Assists in the development of Financial-related models for SMA. \- Assist in the SAP Development team in respect of IT planning and project management for Solution Management Assessment (SMA). \- Performs other duties as assigned. Competencies Professionalism: Knowledge of Data Analytic, including Data extraction and Visualization. Knowledge of SAP Solution Management Assessment. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology Education High school diploma or equivalent is required. Work Experience A minimum of three years of experience in general office support, programme management, finance, business analysis or related area is required. Experience in programming language, such as R language, Python, SQL, is required. Experience in Data Extraction and Visualization is required. Experience in SAP 'Solution Management' system is required. Experience in working with database analyses such as pivot table and VLOOKUP, is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice - The duration of the position is subject to budgetary approval. - This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. - Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test. - Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat. - Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Added 6 years ago - Updated 1 year ago - Source: careers.un.org