Programme Management - Analyst (Infrastructure)

Overview

Ensure effective execution of infrastructure projects in the MCO

You have:

• A first-level university degree (Bachelor’s or equivalent) in Engineering, Architecture, Construction Management or related fields is required.
• Minimum two (2) years of experience in Infrastructure, project management or relevant field with a Bachelor’s degree is required.
• Experience with infrastructure planning, delivery and management in a developing country context is considered an asset.
• Full working knowledge of English is required.
• Experience working with UN, government/public institutions, private sector is an advantage.
• Project proposal writing experience is an asset.
• Prince2 foundation certification is desirable.

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

East Asia and Pacific Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia, and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

UNOPS in the Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organizations to improve access to justice of marginalized groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU. In the health sector, UNOPS works with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law, and governance sectors.

Operational Context

As an Infrastructure Programme Management Analyst, you'll work closely with the Programme Management Advisor to ensure the effective execution of infrastructure projects within the MCO. Your responsibilities include providing technical guidance, ensuring quality assurance, and supporting project implementation. You'll assist in developing partnerships, reviewing project proposals, and sharing best practices. Additionally, you'll contribute to knowledge management efforts and provide technical expertise to enhance project management practices. This role is critical in ensuring the successful delivery of infrastructure projects while adhering to UNOPS standards and best practices.

Functional Responsibilities

Under the supervision of the EAPMCO Programme Management Advisor (Infrastructure), and in collaboration with the Head of Programmes (HOP), the Programme Management Analyst shall be responsible for performing the following duties:

1. Infrastructure Planning, Delivery, and Performance:

• Collaborate with the project teams to refine and maintain quality and implementation plans for infrastructure projects, ensuring adherence to established milestones and board tolerances.
• Oversee the timely and cost-effective implementation of infrastructure projects in alignment with UNOPS objectives, partner expectations, approved budgets, and standards in the implementation plan.
• Assess the quality of design and construction, and advise on health, safety, and environmental compliance.
• Monitor project progress, ensuring proper execution of work packages (acceptance and delivery processes) and managing changes.
• Identify and proactively address potential risks and issues, advising on mitigating measures to maximize stakeholder benefits.

2. Procedures:

• Ensure compliance of infrastructure projects with organizational policies and standards, including the Project Management Manual (PMM) and relevant guidance documents.
• Review the reporting obligations outlined in legal agreements and implementation plans.
• Monitor the procurement requirements for infrastructure projects.

3. Risk Management, Oversight, and Quality Assurance:

• Identify and mitigate potential risks and issues related to infrastructure project delivery.
• Escalate critical issues to the Programme Management Advisor as needed.
• Implement a comprehensive quality management strategy for infrastructure projects.
• Support and contribute to the project assurance process for projects with infrastructure-related components and liaise with the PMO and relevant stakeholders for escalations as needed.

4. Partnerships and Stakeholder Management:

• Report potential infrastructure-related business opportunities to the Programme Management Advisor.
• Collaborate with the Partnerships Department to develop infrastructure-related proposals.
• Assist with technical input to proposals and project planning.

5. Knowledge Management and Innovation:

• Stay updated on best practices, approaches, and technologies in infrastructure.
• Contribute to lessons learned procedures and knowledge sharing efforts.
• Contribute to knowledge management by capturing case studies and best practices.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• A first-level university degree (Bachelor’s or equivalent), preferably in Engineering, Architecture, Construction Management or other related fields, is required.
• Advanced university degree (Master's or equivalent) would be an asset and may substitute some of the required years of experience.

Experience:

• Minimum two (2) years of experience in Infrastructure, project management or other relevant field in combination with first-level university degree (Bachelor’s or equivalent) is required.
• Experience with infrastructure planning, delivery and management in a developing country context is considered an asset.
• Experience working with a variety of institutions; including UN, government/public institutions, private sector, is an advantage.
• Project proposal writing experience is an asset.
• Prince2 foundation certification is desirable.

Language:

• Full working knowledge of English is required.

Contract type, level and duration

Contract type: Local ICA Contract level: ICS-08/LICA-08 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. Duty Station: Manila, Philippines. (Manila is a family duty station)

****The position is open for application only for Philippines nationals and those who hold valid permission to work in the country.****

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Potential interview questions