Programme Finance & Risk Management Specialist

Volunteering Finance & Economy

Overview

Ensure effective financial and risk management for UNDP programs

You have:

• Demonstrated experience in use of Enterprise Resource Management (ERP) systems, specifically relevant to UNDP is required.
• Excellent oral and written skills in English.
• Knowledge and a proficient user of Microsoft Office productivity tools; advanced knowledge on using MS Excel; and web-based management systems.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of teams and partners.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNDP’s Strategic Plan 2022-2025 describes the work of UNDP as supporting in countries’ structural transformation, Leaving No-one behind and Resilience through the 6 signature solutions of poverty & inequality; governance; resilience, environment, energy and gender equality anchored on key elements of operational excellence and risk management amongst others.

UNDP Kenya Country Office is currently implementing it’s Country Programme Document (CPD) 2022-2026 which aims to “leverage partnerships to safeguard development gains by building resilience and accelerate recovery for the achievement of the SDGs through Kenya’s Vision 2030” to address root causes impacting sustainable development. The CPD outlines the following outcome areas:

· Governance, Peace and Security

· Inclusive Growth and Structural Transformation, and

· Environmental Sustainability, Climate Change and Resilience

In line with UNDP’s strategic plan, Kenya CPD and other related program guidelines and procedures, the International – UNV will contribute to effective programme financial and risk management across the country programme and projects.

Within the delegated authority and under the supervision of the Team Leader – PMSU her designated mandated representative(s), the UN Volunteer in the country office will be responsible for:

1. Programme Resources Planning and Management: · Overall management of programme funds including proper planning, expenditure tracking and forecasting, accurate accounting for all resources including corporate reporting on budgets and delivery, and audit of financial resources. · Monitoring cost recovery from projects and ensuring that the Cost Recovery Policy (Direct Project Costing and GMS) is fully applied to Programme resources. · Focal Point for Award/Project Management in Atlas/Quantum and coordination and resolving all project finance related issues including exception reports and coordination of general ledger entries in consultation with CO Finance. · Making suggestions on strategic allocation of resources based on analysis and review of results and resources.

2. Programme Financial Performance Monitoring and Reporting: · Analysis and Coordination of programme financial performance reporting and following up progress on management targets with relevant staff. · Monitoring programme resources, results and delivery and providing regular analysis of resources utilization in consultation with programme staff. · Coordination and consultation with headquarters and CO staff on the programme finance indicators, analysis of results, follow up of progress and ensuring compliance with corporate requirements on reporting. · Coordinate CO responses to corporate surveys and other programme finance & risk reporting requirements.

3. Programme Finance Risk and Compliance · Serves as the CO focal person for HACT and coordinates HACT related activities · Supports full compliance of programmes with UNDP Corporate Rules and Regulations. · Coordination of all audit requirements (Management and NIM projects) with implementing partners, CO and Headquarters staff, analysis of responses to audit findings, follow up progress of action plans and their implementation, updating audit results on the CARDS website, and consultation with the audit office on reporting requirements. · Ensuring effective application of Programme Financial Management tools within the office, and coordinate training for relevant CO staff · Support quality programming and delivery of results including follow up on Programme Quality Assurance (Quality Assurance and Standards); Transparency Dashboard, Financial Data Quality, Integrated Financial Dashboard (IFD).

4. Supports the implementation of Partnership and Resource Mobilization Strategies: · Support the analysis and review of information on donors funding · Coordinate tracking and reporting of mobilized resources and review contributions agreements for compliance and managing contributions on Atlas/Quantum · Closely work with Finance on revenue management including creation of the DMS case, follow up with GSSU to ensure funds are applied · Coordinate and follow up reporting requirements to donors and all related clients in close collaboration with CO and headquarters staff.

5. Provides Project finance & administrative support to the Programme Units focusing on achievement of the following results: · Creation of projects in Atlas, revision of project awards and project status. · Preparation of required budget revisions, determination of unutilized funds. · Support to operational and financial close of a project · Supporting review of project financial reports.

Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority.

Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues.

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups.

Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary.

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance, and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

programme finance and risk management.

· Demonstrated experience in use of Enterprise Resource Management (ERP) systems, specifically relevant to UNDP is required. · Experience in supporting with organizing or facilitating of knowledge exchange events/workshops. · Knowledge and a proficient user of Microsoft Office productivity tools; advanced knowledge on using MS Excel; and web-based management systems. · Excellent oral and written skills in English. · Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. · Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. · Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of teams and partners

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unv.org