Programme Finance Analyst
Application deadline 11 months ago: Wednesday 19 Oct 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
Following UNDP Surge mission in March 2021, UNDP developed its vision and programmatic offer for Cabo Delgado. UNDP’s vision is that people in Cabo Delgado (CD) achieve peaceful coexistence, recover from the crisis, and free themselves from extreme poverty and exclusion. To achieve this vision, a three-pronged strategic approach will be applied, which includes stabilization, socio-economic recovery and transformational change, all taking place simultaneously. Stabilization will lay the foundation of risk-informed development; it involves activities such as reasserting rule of law and law enforcement functions of the State, rehabilitating essential infrastructure and revitalizing local economic activities.
UNDP will concurrently start stabilization interventions in northern districts, most affected by violence and insecurity. Through its overall response, UNDP will not only address the current needs of the communities but will also seek to address the fundamental multi-dimensional root causes of fragility in the region and redress the development deficits throughout its approach, to “build forward better”. To support the implementation of this programmatic offer, UNDP has established a sub-office in Pemba, CD.
Under the direct supervision of the Stabilization and Recovery Advisor with matrix reporting to the Operations Manager, the Programme Finance Analyst will support and work in close collaboration with the programme and operations teams within Pemba Sub-Office.
- Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system; • Sub-Office Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management; • Implementation of cost sharing and trust fund agreements; • Elaboration of conditions of contributions within the Sub-Office resource mobilization efforts.
Effective support for appropriate project Financial Management, focusing on: • Facilitate auditing and financial controls with respect to the Project; • Ensure that all procurement and disbursements are carried out in accordance with the UNDP rules and regulations; • Ensure that project-related disbursements are carried out in a timely and efficient manner; • Compile the quarterly and annual financial reports in a timely manner, with a focus on the financial delivery of the project; • Maintain a logical and comprehensive record of financial transactions, with supporting documentation, for reference and audit purposes; • Produce and update the inventory of equipment and furniture acquired with projects funds including goods in use outside the project premises. Ensure that the inventory is consistent with the related financial documents; • Prepare process for requisitions, POs and vouchers related to projects e.g. RPAs; • Support the Project Officer and Project Manager to compile M&E reports on delivery and resource allocation.
Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results: • Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary; • Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items; • Track and reporting on mobilized resources by performing the following tasks if assigned to the S/M: □ Review signed cost-sharing contribution agreements and trust fund agreements □ Enter Agreement information into Contracts Module □ Attach copy of the signed agreement in Atlas □ Create Billing Plan in Contracts Module □ Create Revenue Plan and establish Milestones in Contracts Module □ Bill a donor through Contracts Module □ Maintain contributions/receivables documentation □ Apply cash receipt to the proper revenue source / fund or project • Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.
Provides support to the Sub-Office programme management and ensures the optimal cost recovery focusing on the achievement of the following results: • Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status; • Sending project budget to KK (if authorized and on the basis of signed project documents and project budgets); • Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger; • Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions; • Vendors approval (if authorized by SM); • Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts; • Regular monitoring of the CO delivery ; • Provision of advice on reporting; • Preparation of reports including donor reports; • Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies; • Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor; • Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery; • Provision of researched information for the audit of NEX projects, implementation of audit recommendations.
Participates and provides support to the implementation of strategies related to RM and partnerships building focusing on achievement of the following results: • Assessment of Sub-Office opportunities for resource mobilization and identification and mapping of current and potential donors; • Analysis of key development and sectoral policies currently being discussed and implemented in the country and key donors willing to support these policies; • Drafting and revision of agreements with donors; • Identification of emerging sources of funding; assessment of their current usage and potential for the future; • Synthesis of proposals and inputs to the development and implementation of a donor intelligence strategy, RM strategy, Client Relationship Management strategy under the supervision of direct supervisor; • Inputs to and update of outreach/publicity material geared towards partners and donors; • Compliance with partner requirements, including systematized CO reporting to donors.
Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results: • Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources; • Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues; • Organization of training for the operations/programme/projects staff on financial management and RBM; • Synthesis of lessons learned and best practices in programme and project finance; • Sound contributions to knowledge networks and communities of practice.
• Professionalism: demonstrated understanding of operations relevant to UNV; technical capabilities or knowledge relevant or transferrable to UNV procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNV in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNV’s mission and vision, as well as to the UN Core Values.
Finance/Accounting, Programme/Project Finance Management
The position is based in Pemba, the capital of Cabo Delgado Province, in the north of Mozambique. Pemba is a D, Non-Family duty-station. Mozambique has a total population of about 29 million people and Maputo is its capital city. The total area of Mozambique is 799,380 Km square from North to South. It is tropical hot and humid. The hottest and wettest months are December to February, when the average daily minimum temperatures are around 22°c and the average daily highs of 30°c. The rain season is between October and April. Winters (June to August) are mild with the average daily temperature ranging from 13°C to 24°C. Cabo Delgado is bordering Tanzania, with a population of over 2.2 million individuals according to the 2017 census. The province, considered one of the poorest in the country, was hit by cyclone Kenneth in April 2019, which affected several villages, causing material damage and the displacement of many residents. The province has also been targeted by armed groups that have been attacking local villages since October 2017 to date. The number and intensity of attacks increased consistently in 2020. Communication and transport services are available at various costs. The housing market is healthy but quite expensive (from US$ 800 to US$ 1,500 per month). Pemba has one medium-large supermarket and one international airport. The metical is the local currency and exchange rate stands at USD 1 equivalent to about 63.8 meticais (MZN) as per April 2022. Pemba has 3 health facilities: ISOS clinic, CLIDIS private clinic and the Provincial hospital. There is a wide range of Banks and ATMs to meet financial needs. Credit/debit cards are accepted in most places. UNDSS-cleared hotels are available, with the rates differing depending on the availability and season.