Programme Data Management Intern

Programme & Policy

Overview

Support data management for programme operations to enhance decision making

You have:

• Currently enrolled in university with at least two years completed or graduated within the last 6 months, preferably in Data Science or related field.
• Fluent in English (oral and written); knowledge of a second UN language, preferably French, would be an asset.
• Training and/or experience utilizing computers including word processing and spreadsheets.
• Extremely proficient in online dashboard platforms and data visualization tools.
• Working knowledge of basic statistics, databases, data mining, and analytics.

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SAVING LIVES. CHANGING LIVES.

BEGIN YOUR HUMANITARIAN JOURNEY WITH WFP

The World Food Programme, Regional Bureau for Eastern Africa based in Nairobi is looking for vibrant, innovative, and multi-talented students.

An internship at WFP is a great opportunity to acquire practical work experience while contributing to the goal of reaching Zero Hunger

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

WFP works to save lives and change lives through the provision of food assistance and resilience-building programs. In line with SDGs 2 & 17, WFP operations have ventured into different modalities of food transfer and capacity-strengthening to end hunger by 2030 and to revitalize global partnerships for sustainable development.

The WFP Regional Bureau for Eastern Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

JOB PURPOSE

The Programme Data Workstream is under the Programme Cycle Management unit. The workstream coordinates and manages programme related output data emanating from the country offices within the region. Currently, there is a huge amount of output data within the region which keeps on changing as the country offices continue implementing their Country Strategic Plans (CSPs). This data needs to be managed in COMET and DOTS (corporate systems) in accordance with WFP set guidelines to support in critical programme decision making and corporate reporting. In addition, there is always need for programme data to be shared/accessed by relevant stakeholders for reviewing programme performance and making right programme decisions.

COMET is the corporate system for capturing, validating, and sharing programme output data while DOTS supports in data visualization and integration with other systems . RBN has been facing challenges related to some COs delays in monthly distribution data entry and validation in COMET. This negatively impact on CO programme performance. Thus, there is need to enhance capacity of RBN programme data workstream in supporting COs to ensure programme food distribution data is well managed within the system.

We are seeking to recruit for the position of Programme Data Intern in the Programme Cycle Management Unit.

Programme data intern will play a critical role in managing a significant portion of data related basic routine work, hence allowing senior programme data associates focus on other critical workstream deliverables during the internship period.

The programme data intern will also provide an opportunity for the workstream to provide on the job technical skills transfer to a fresh graduate in managing programme data using WFP corporate systems (COMET &DOTS) . This will expose the intern to WFP data management systems/guidelines and enhancing his/her potential to grow and become an expert in this area. The intern will also come in handy to provide critical support for the data workstream in reviewing programme data availability in COMET and supporting other programme units to access/extract the data as required. In addition, the intern will use the data system management skills acquired to establish a unit-based network of programme data liaison (PDL) focal point, train them and provide support on data access, extraction and visualization from systems thus enhancing capacity of units within the programme on effective data management.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled in the university and have completed at least two years of undergraduate studies; currently enrolled in a graduate programme (Master's degree) from a recognized university; or have graduated from an undergraduate or graduate programme within the last 6 months, preferably in Data Science, Computer Science, Statistics, Information Management or other closely relevant field or equivalent.
• Currently enrolled in a graduate programme (Master’s degree) from a recognized university, undertaking the programmes mentioned above, and have attended classes in the past 12 months.
• Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French, would be an asset.
• Training and/or experience utilizing computers including word processing, spreadsheet, and other software packages.
• Extremely proficient in online dashboard platforms and data visualization tools.
• Working knowledge of basic statistics, databases, data mining and analytics

KEY ACCOUNTABILITIES

What you will do:

Under direct supervision of the Senior Programme Associate, Programme Data Workstream, the intern will:

1. Review monthly country office food distribution data in COMET systems. This includes;

• Conducting monthly data deep dive review in COMET to identify existing gaps and quality issues.
• Generating and sharing monthly review summary report on the status of food distribution data in COMET to be used in engagement with COs.

2. Follow up with COs to address the existing programme data gaps in COMET system as identified through monthly review summary report. This includes;

• Contact and support COs to address the existing distribution data gaps on monthly basis.
• Document the underlying cause and action points for the purpose of reference in future.
• Provide weekly updates to workstream team on the follow up progress and status.

3. Strengthen and support RBN programme units to access, manage and visualize output data through COMET & DOTS systems . This includes;

• Establishing a unit-based network of programme data liaison focal point.
• Train programme data liaison focal points on use of DOTS for programme data access and visualization.
• Providing support and guideline to the members of programme data network on unit-based data management during the internship period.
• Develop SOP for the programme data liaison focal point network.

TRAINING AND LEARNING COMPONENTS

• A one month on the job training on use of COMET and DOTS systems in managing WFP programme data.
• WFP mandatory online courses

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP depending on the duty station of assignment (i.e. Nairobi).
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas, and related costs.
• WFP will recognize candidates’ educational credentials from recognized institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• The internship duration is 8 months, full-time.

DEADLINE FOR APPLICATIONS

• The deadline for receiving applications for this position is March 14 , 2022
• Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• The World Food Programme does not charge any fee at any stage of the recruitment process.
• WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
• Employment is decided on the basis of competitive selection, qualifications and merit.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: wfp.org