Programme Coordinator

Senior Programme & Policy Finance & Economy Leadership

Overview

Oversee operations and grant management for malaria elimination in Lao PDR

You have:

• Advanced degree (Master) in Business Administration, Finance, Accounting or related field is required.
• A bachelor degree with 2 additional years of relevant professional experience may be accepted in lieu of the advanced degree.
• Minimum of 7 years of progressive responsible experience in the area of operation, administration, finance and/or program implementation is required.
• 3 years of experience managing programme finance functions is an advantage.
• Proficient in office software packages (MS Office 2010 or newer versions) and Google Suite is desirable.
• Experience working in coordination with donors, INGOs and civil society is desirable.
• Professional work experience in South East Asia is desirable.
• Previous experience with the Global Fund to Fight AIDS, Tuberculosis would be an asset.
• Sound knowledge of UNOPS regulations and rules would be an asset.
• Fluency in written and spoken English is required.

Contract

This is a IICA-3 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 7 years of experience, depending on education. More about IICA-3 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background information - Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Myanmar since 2011 and in Asia since 2013. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Background Information - Job-specific

UNOPS is the Principal Recipient managing the RAI grant (RAI2E 2018-2020, RAI3E 2021-2023), established by Global Fund in 2018, providing USD 242 million and USD 231 million, respectively, for malaria elimination activities in the Greater Mekong Sub region.

UNOPS as Principal Recipient (PR) in Lao PDR is dedicated to building capacity. The PR aims to strengthen the functional teams within the Ministry of Health and CMPE (Centre for Malariology, Parasitology and Epidemiology), with a focus on the sub-national (provincial) level. The work of the PR with the Department of Communicable Diseases Control (DCDC), Department of Finance (DOF) and Health Information Unit (HIU) will increasingly align with the Ministry of Health’s (MOH) structure, defining a mechanism to transfer capacity to line management functions of existing MoH staff. Purpose and Scope of Assignment

Under the direct supervision of the Programme Director, and in accordance with UNOPS policies, procedures and practices, the Programme Coordinator is responsible for the on-going performance of the RAI grant in Lao PDR, managing overall operations, and assisting in negotiations with Global Fund and Laos - Country Coordinating Mechanism (CCM).

Functional Responsibilities

• Provide managerial and programmatic leadership to the UNOPS PR unit in Lao PDR for effective communications, coordination, and human resources management.
• Design and implement financial systems controls for grant management.
• Manage grant funds and cash flow management and disburse funds to Sub-Recipients (SRs) in accordance with the sub grant agreements and with the fund flow structure of the grant (based on quarterly disbursement requests through the MOH or annually to WHO).
• Provide reports to stakeholders and coordinate activities with other grants in Lao PDR.
• Ensure the development and implementation of an effective programme and financial M&E system including the Performance Frameworks meeting donor requirements, as well as ensuring that systems are in place for effective monitoring of the beneficiaries’ actions and of funds disbursed.
• Lead the development of capacity building plans and coordinate with other Sub-Recipients to ensure activities are undertaken at the province and district levels.
• Work closely with the CCM and the technical strategic committees of the CCM in managing grants.
• Support UNOPS in promoting knowledge management, especially relating to grants and public health initiatives.
• Lead an effective communications strategy and ensure effective relations with stakeholders.
• Implement effective risk management practices in all GF grants managed by UNOPS Lao PDR.
• Contribute to preparatory inception activities for new GFATM RAI grant, develop SOPs, manuals, plans, reporting templates and all necessary programme support devices and toolsets required.
• Ensure activities for ongoing grants are monitored, analysed and reported on and lead the preparation and timely submission of progress reports to the GFATM,
• Ensure proper planning, expenditure tracking and audit of financial resources for the GFATM grants; Monitor financial exception reports for unusual activities and transactions, and lead investigation of irregularities.
• Coordinate the preparation of project’s budgets: review budget submissions, analyse and report on budget approvals and delivery situation, monitor expenditures against approved budgets, and reporting on variances;
• Review, analyse and revise data with respect to the finalisation of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by the programme team, procurement team and the Support Services team covering GFATM grants;
• Ensure establishment of proper document control system.
• Provide professional advice and regular progress update to the Programme Director on the implementation of the UNOPS action plan to the Global Fund in Laos.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

• Advanced degree (Master) in Business Administration, Finance, Accounting or related field is required.
• A bachelor degree with 2 additional years of relevant professional experience may be accepted in lieu of the advanced degree.

Experience

• Minimum of 7 years of progressive responsible experience in the area of operation, administration, finance and/or program implementation is required.
• 3 years of experience managing programme finance functions is an advantage.
• Proficient in office software packages (MS Office 2010 or newer versions) and Google Suite is desirable.
• Experience working in coordination with donors, INGOs and civil society is desirable.
• Professional work experience in South East Asia is desirable.
• Previous experience with the Global Fund to Fight AIDS, Tuberculosis would be an asset.
• Sound knowledge of UNOPS regulations and rules would be an asset.

Languages

Fluency in written and spoken English is required.

Contract type, level and duration

Contract type: Individual Contractor Agreement Contract level: International Individual Contractor Agreement Level 3 (IICA 3) - ICS11 Contract duration: Ongoing ICA - 'Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. Duty station: Vientiane, Lao PDR. Vientiane city is a family duty station.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: jobs.unops.org