Programme Coordination Assistant

Volunteering Communications & PR Environment

Overview

Support UNEP's programme coordination and communication activities.

You have:

• Demonstrated understanding of operations relevant to UNEP and ability to apply good judgement, liaise and coordinate effectively.
• Ability to operate effectively across organizational boundaries, with excellent interpersonal skills and adherence to diversity.
• Effective organizational and problem-solving skills to manage large volumes of work efficiently.
• Good writing and oral communication skills in English are required.
• Familiarity with data and indicators, database management and data visualization is desired.
• Knowledge of project cycle management and results-based reporting is desired.
• Ability to work effectively in a multicultural team of international and national personnel is desired.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

Our mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of centers to complement and leverage its expertise and improve the overall delivery of the organization’s work. UNEP administers or provides secretariat functions for numerous Multilateral Environmental Agreements (MEAs) and other entities.

UNEP categorizes its work into seven subprogrammes: climate action; nature action; chemicals and pollution action; science-policy; environmental governance, finance and economic transformations, and digital transformations.

This UNV assignment is part of UNEP’s Policy and Programme Division (PPD), Subprogramme Coordination Unit (SPCU), supporting work on coordinating the seven subprogrammes, including tracking outcome progress and results, reporting internally and externally to Member States and stakeholders, and supporting all areas of the programme coordination workflow. The recruited National UNVs will work closely with the coordinators of the seven subprogrammes to assist in communication and enhancing the impact of our work. This includes support to the development of communication materials, the programme performance report and other portfolio–related activities as well as support to coordination functions and resource mobilization.

Specific tasks will include liaising with regional subprogramme coordinators, project and communication staff in out-posted offices, providing meeting support, collecting evidence for programme reporting, analyzing and visualizing data and information, maintaining databases, updating the Intranet, drafting of policy briefs, contributing to document reviews, contributing to implementing resource mobilization strategies, tracking regular progress reporting, and communicating lessons learns and results.

Within the delegated authority and under the supervision of the Director, Policy and Programme Division or his/her designated mandated representative(s), the UNV Programme Coordination Assistant will:

-Provide administrative and meeting support to the Subprogramme coordination functions.

-Develop and maintain a database for programme performance tracking and populate this with historical data as well as new data.

-Collect, analyze and interpret on a regular basis data related to the implementation of the programmes to support monitoring and reporting of higher-level results.

-Monitor and analyze specific aspects of programme/project development and implementation and follow-up with project teams on their reporting requirements as necessary.

-Develop and maintain the project portfolio databases, including status of project development and approvals, revisions, evaluations and closures.

-Assist in analyzing and visualizing project data, including the mapping of project presence, and maintain the Intranet and programmatic websites.

-Undertake research on current and emerging trends and prepare analytical summaries that can support strategic planning, implementation and communication of UNEP’s Medium-Term Strategy and the biennial Programmes of Work.

-Review draft project proposals prepared by offices that contribute to the programme with a view to ensuring consistency with the programme manual and Project Review Committee checklist, to improve project design quality prior to project submission for approval.

-Contribute to the preparation of contracts, terms of reference, proofing of drafts and selected inputs, such as success stories and lessons learnt, draft background papers, analytical notes, websites and social media networks, etc.;

-Liaise between with the Policy and Programme Division, designers and others in the pro-duction of the performance report and other reports and communication materials.

-Provide flexible and ad hoc support the programme coordinators in various duties, as and when required.

-Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

•Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). •Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. •Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
•Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; •Assist with the UNV Buddy Programme for newly arrived UN Volunteers. •Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

•Professionalism: demonstrated understanding of operations relevant to UNEP; technical capabilities or knowledge relevant or transferrable to UNEP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;

•Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;

•Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

•Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance, and commitment towards UNEP’s mission and vision, as well as to the UN Core Values.

information and derive relevant findings and understanding of the science underpinning environmental issues, especially pollution control, environmental economics and financing, environmental impact assessment, and their possible policy implications (required). Good writing and oral communication skills in English (required). -Familiarity with data and indicators, database management and data visualization (desired). -Knowledge of project cycle management and results-based reporting (desired). -Excellent interpersonal skills and demonstrated ability to perform in a team and deliver on time (desired). -Ability to work effectively in a multicultural team of international and national personnel (desired).

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighboring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unv.org