Programme Coordination Assistant

Volunteering

Overview

Assist in supporting UNEP corporate dashboard coordination and communication.

You have:

• Demonstrated integrity and professionalism in administrative tasks.
• Ability to work with autonomy and take ownership of responsibilities.
• Effective organizational and problem-solving skills to manage workload efficiently.
• Strong teamwork skills and respect for diversity, working effectively in a multicultural environment.
• Proficient in MS Word, Excel, and PowerPoint.
• Experience in programme/project management at all phases of development.
• Ability to analyze information and derive relevant findings for projects.
• Excellent writing skills for reports and communication materials.
• Willingness to learn and adapt to new developments in the field.
• Understanding of environmental issues and their policy implications.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Policy and Programme Division consolidates the policy, programme, monitoring, gender and social safeguards functions of UNEP as well as its engagement with the United Nations system and key global processes such as the implementation of the 2030 Agenda for Sustainable Development, the Sustainable Development Goals and other landmark global policy decisions in the context of the UN Development System (UNDS) reform.

The recruited IUNV will work closely with the coordinator of UNEP’s corporate dashboard to assist in communication, tracking and enhancing the impact of our work. This includes support to the development of internal communication materials, coordinate the monthly Programme Delivery Report, coordinate documentation of the dashboard system.

Specific tasks will include liaising with relevant offices and communication staff in out-posted offices, providing meeting support, collecting evidence for dashboard reporting, analyzing and visualizing data and information, updating the wework on dashboard work, drafting of policy briefs, contributing to document reviews, tracking regular progress reporting, and communicating lessons learns and results.

Under the direct supervision of the dashboard coordinator the UNV is responsible for the following duties: • Provide administrative and meeting support to the corporate dashboard coordination functions. • Coordinate with systems team in maintaining and improving database for programme performance tracking. • Collect, analyze, and interpret on a regular basis data related to the implementation of the programmes to support monitoring and reporting of higher-level results. • Monitor and analyze specific aspects of programme/project development and implementation and follow-up with project teams on their reporting requirements as necessary. • Coordinate the development and maintenance of the project portfolio databases, including status of project development and approvals, revisions, evaluations, and closures. • Assist in analyzing and visualizing project data, including the mapping of project presence, and maintain the Intranet and programmatic websites. • Undertake research on current and emerging trends and prepare analytical summaries that can support strategic planning, implementation and communication of UNEP’s Medium-Term Strategy and the biennial Programmes of Work. • Provide flexible and ad hoc support the programme coordinators in various duties, as and when required. • Any other related tasks as may be required or assigned by the supervisor.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working

communication, data collection, data base management and data visualization, and Excel is essential. • Good writing skills and knowledge of administrative processes, statistics, project cycle management and results-based management is an asset. • Experience in programme/project management and implementation at all phases of the programme/project development cycle. • Ability to understand and analyze information and derive relevant findings; understanding of the science underpinning a broad range of Environmental issues and their possible policy implications; familiarity with data and indicators, outreach and communication are an advantage • Ability to identify client needs, and work with them to develop programme solutions and meet timelines for service and product delivery. • Ability to work collaboratively and operate effectively within the organization and with partners in a multi-cultural, multi-ethnic Environment with sensitivity and respect for diversity, including gender. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Sound security and public health awareness; Have affinity with or interest in UNEP’s work, volunteerism as a mechanism for durable development, and the UN System. • Demonstrated ability to perform in a team and deliver on time.

Computer skills: MS Word, Excel and PowerPoint (required)

• Previous international experience(s) and of (an)other culture(s), (i.e. studies, volunteer work, internship) would be highly regarded; and • Previous experience at the United Nations or other international organizations and working experience related to the Sustainable Development Goals (SDGs) and the 2030 Agenda would be highly regarded. • Ability to work independently and creatively with minimal supervision; Ability to work under stress and tight deadlines; Can-do attitudes; Result- and client-oriented; Teamwork; People skills; Ability to work in an international and multicultural environment; Willingness in continuous learning. • Demonstrated knowledge and interests in international social, environmental and development issues. Knowledge in gender mainstreaming, safeguards, environment issues, project management and prior exposure to UNEP are considered an advantage. • Demonstrated skills in desk research, data synthesis, professional writing and production of communications materials (including simple design) and note-taking. Skills in creative writing, interviews, website management, social media and graphic design are considered an asset.

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unv.org