Programme Consultant ESARO

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to Monitoring and Reporting Specialist, the Programme Consultant works with and provides support to the Strategic Support Unit in providing a variety of Program, Operational and Administrative support. He/ she will play a crucial role in supporting country offices and other inter- agency initiatives of UN Women. The Programme Consultant, under the Strategic Support Unit, works in close collaboration with the operations and programme teams.

Duties and Responsibilities

Summary of Key Functions:

• Programme Management Support
• Financial Management Support
• Administrative Support
• Support knowledge building and knowledge sharing

Programme Management Support

• Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Assemble briefing materials and prepare power-point and other presentations as required.
• Assist the Strategic Support Unit in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Provide guidance to the regional and country offices on project management, tracking use of financial resources and reporting.
• Maintain and operate the ESARO database and provide analysis to guide quarterly reviews.
• Participate in implementation reviews and planning workshops and assist in preparing relevant output reports.
• Make travel arrangements for the Strategic Support Unit, including preparation of travel requisitions and claims.

Financial Management Support

• Use Quantum to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects.
• Create requisitions in Quantum for receipt of goods and services, including making budget check for requisitions, POs and vouchers.

Supports knowledge building and knowledge sharing

• Provide support and participate in the knowledge management seminars/workshops.
• Contribution to knowledge networks and communities of practice.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely preparation of minutes;
• Timely and accurate tracking of data for RO management and donor purposes;
• Quality maintenance of internal systems;
• Quality/timely background and presentation materials.

Competencies

Core values

• Integrity
• Professionalism
• Respect for Diversity

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong analytical skills
• Extensive experience with administrative tasks and standard corporate operations
• Highly organized and developed critical thinking.
• Good understanding of assessment of metrics and comparative analysis
• Familiar with data mining applications used to retrieve information for analysis, as well as electronic reporting tools.
• Excellent oral and written communication skills, evidenced by comfort in sharing and interpreting report data and preparing performance statements
• Organized and detailed in all aspects of work.
• Have an ability to manage diverse activities and to meet deadlines required; flexibility to changing situations and priorities desired.
• Proficiency with Excel in monitoring and analyzing data.
• Ability to work independently in a fast-paced environment and meet strict deadlines.

Required Skills and Experience

Education and certification

• Bachelor’s degree in Social Sciences, Business Management, Public Administration.

Experience

• At least 7 years of progressively responsible experience in administration, programme management support.
• Work experience in administrative support of development programmes or projects.
• Experience in working in a computer environment using multiple office software packages.
• Have basic quantitative skills.
• Work experience within the UN system is an asset.

Language Requirements

• Fluency in English is required;
• Working knowledge of French is an added value;
• Working knowledge of another official UN language is an asset.

Gender Sensitivity:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.