Programme Co-Ordinator

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ICAO - International Civil Aviation Organization

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Application deadline 1 month ago: Wednesday 12 Oct 2022 at 23:59 UTC

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Work Location Canada

Expected duration Consultants will be held to the highest ethical standards and are required to sign a Code of Conduct and an individual declaration of independence (or statement of confidentiality) upon acceptance of the assignment. Please note that the monthly rate for Band C varies from CAD$ 7,562 to CAD$ 10,910 The duration of this assignment is 11 months with possibility of extension.

Duties and Responsibilities THE ORGANIZATIONAL SETTING

The Secretariat consists of the Office of the Secretary General, five Bureaus, seven Regional Offices, the Finance Branch, the Office of Internal Oversight, and the Ethics Office. The five Bureaus are as follows: the Air Navigation Bureau, the Air Transport Bureau, the Technical Co-operation Bureau, the Legal Affairs and External Relations Bureau, and the Bureau of Administration and Services, which are located at ICAO Headquarters in Montreal. The position is located in the Office of the Secretary General (OSG). The ICAO Transformation Team is an expert team fulfilling Transformational Objective strategic functions on behalf of the Secretary General ensuring that ICAO is Strategically aligned under the Transformational Objective, the Transformation Strategy is executed and the portfolio of Transformational Output Programmes and Projects are co-ordinated and reported centrally to give an integrated view.

The incumbent carries out her/his mandate by co-ordinating Programme activity across the Transformational Objective, working with key stakeholders ensuring effective planning, co-ordination and management of the programme of work enabling controlled and effective implementation. The incumbent acts with minimal supervision, under the overall guidance of and reporting directly to the Head of the ICAO Transformation Team. S/he exercises initiative in the day-to-day conduct of the work, in line with the guidance provided by the Head of the ICAO Transformation Team.

The Transformation Team ensure the Transformation implementation plan is facilitated and maintained and manages the integrity of the Strategic Operating Model. The Team also provide expert advice, guidance and strategic updates to Transformational Output owners and key stakeholders.

MAJOR DUTIES AND RESPONSIBILITIES Under the guidance and supervision of the Head of the ICAO Transformation Team, achieving the following results:

Function 1 (incl. Expected Results) Manages the integrated Transformational Objective implementation plan through effective co-ordination, oversight and stakeholder management, achieving results such as:

  • Defined and reportable deliverables, milestones, and implementation plan for all Transformational Outputs of the Transformational Objective.
  • Well maintained critical path with associated regular status updates.
  • Effective engagement and co-ordination across the Transformational Output Programmes and Projects.
  • Works in collaboration with the Governance & Reporting Lead to deliver effective monitoring, change management, reporting and executive level progress updates.

Function 2 (incl. Expected Results) Ensures effective programme management across the Transformational Outputs Programmes and Projects, achieving results such as:

  • Good project planning, financial and resource management.
  • Robust dependency mapping, implementation plan alignment and business impact analysis.
  • Proactive stakeholder engagement, collaboration, and strategic intervention.
  • Independent assurance, validation, and problem resolution.

Function 3 (incl. Expected Results) Supports the integrity of the Strategic Operating Model, achieving results such as:

  • Programme input into design authority to co-ordinate and approve all elements of the Operating Model.
  • Effective business partnering with Transformational Output owners and stakeholders.

Function 4 (incl. expected Results) Performs other related duties, as assigned or required to ensure strategic alignment to the Transformational Objective.

Qualifications/special skills Education

Essential A first-level university degree, and equivalent work experience/qualifications in programme management or a related field.

Desirable Proficient in Programme Management methodology demonstrable through a recognized Programme Management qualification. Experience: Professional experience

Professional experience

Essential - Experience in an aviation or UN organization or agency. - At least five years’ experience in a role related to Programme Management, organizational change/transformation or operational assessment, performance monitoring and assessment, internal process reviews and/or audits. - Extensive experience in administration and implementation of strategic or operational (action) plans. - Experience in managing complex cross functional change initiatives. - Strong demonstrable stakeholder management skills. - Prince 2, Agile or equivalent qualification. - Proficient in Microsoft Office including word, excel and power point.

Desirable - Good understanding of ICAO ways of working and people processes. - Experienced in programme management principles and methodologies. - Familiar with business change management. - Prince 2 or equivalent Practitioner’s Certificate. - Proficient in Microsoft Project, Power BI and graphic design.


Essential Fluent reading, writing and speaking abilities in English are essential.

Desirable A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).


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