Programme Budget Associate, GS6, Ft Quito-Ecuador

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,570 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, love

The Planning & Budget Associate at G6 level, in the Programme Section, in Ecuador Country Office, supportsthe Deputy Representative P4, in the planning and monitoring of of the programmes / projects in order to take appropriate decisions.

How can you make a difference?

Under the general supervision of the Deputy Representative, gathers data, monitors and updates a variety of information to maintain programme/project records which need to be readily available for project officers planning in order to take appropriate decisions. Reconciles and consolidates information from HQ and records in order to prepare management reports on programme/project financial implementation. Assists officers in the technical and financial review of documentation kept by partners with regard to HACT. Maintains close link between Operations and Programme through periodic meetings.

Summary of key functions/accountabilities:

Reviews prior to recording and finalizing all government and partners requests for assistance

2. Monitors project/programme activities

3. Maintain information on project funds and activities

4. Prepares Programmes documents prior the approval by officers

5. Provides orientation and systematic training on HACT and Vision

Reviews prior to recording and finalizing all government and partner’s requests for assistance

▪ Review of correct ToRs, consistency and correctness of budget figures

▪ As secretry of PRC verifies completeness of documentation prior to scheduling meetings

▪ Monitors the financial reports submitted by partners once implemented and prior to certification by corresponding officer.

▪ Registers legalization in VISION for authorization and verification and files corresponding reports.

▪ Visits to some partners and occasional field visits to the projects as well as close coordination with partners, if required

Monitors and maintain information regarding project/programme funds and activities

▪ Review of variety of records such as internal or partner agreements, utilization of reports, project inputs and budget and financial expenditures.

▪ Supports the Deputy Representative in allocation, reassignment and transfer of programme funds in Vision.

▪ Prepares utilization reports and maintain data for reports presentations.

▪ Prepares information needed for opening balances, year-end closure among other information to be used by Programme Officers and management.

▪ Keeps track of programme support charges.

▪ Collects, verifies and consolidates information on project funds, AWPs, procurement plans, cashflow and travel plans to keep the office informed and alerted about the programme implementation and support requirement from other areas

▪ Keeps control regarding funded projects proposals and CPD budgets.

Prepares Programmes documents prior the approval by officers

▪ Review of the programme documentations prior to the officer’s approval

▪ Checks payments against these documentations in order to ensure availability of funds.

▪ Monitor the correct use of the regulations to ensure the best benefit for Unicef.

Provides orientation and systematic training on HACT and Vision

▪ Provides orientation on HACT procedures to partner’s staff.

▪ As HACT Focal Point, maintains dashboards for assurance activities and follow-up with Programme Officers on spot-check, micro evaluations and audit recommendations.

▪ Provides systematic training on VISION modules to project/programme staff.

▪ Organizes group training, individual orientation and training sessions.

▪ Prepares periodical review of the manuals and documents provided to the counterparts on the proper financial and administrative procedures

▪ Keeps files and prepares other Visions reports for monitoring purposes and management decision taking.

▪ Assists in the preparation of presentations.

To qualify as an advocate for every child you will have…

• Completion of secondary school education is required, with courses /certification in business administration, finance, planning considered as an asset. Master degree in related topics will be an asset.
• A minimum of 6 years of progressively responsible work experience related to budget planning and monitoring. Familiarity with UNICEF or the UN System would be considered as an asset.
• Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male and female are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.