Programme Budget Associate, GS-6, Guatemala City, Guatemala

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,325 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, A CHANCE.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the supervision and guidance of the Deputy Representative: gathers data, monitors and updates a variety of information to maintain accurate programme/project records which need to be readily available for project officers in order to take appropriate decisions. Reconciles and consolidates information from HQ, RO and FO records in order to prepare management reports on programme and project financial implementation. Assists officers in the technical and financial review of documentation kept by partners with regard to HACT. Maintains close link between Operations and Programme through periodic meetings.

Key functions, accountabilities and related duties/tasks:

1. Assists in the planning, preparation, allocation and monitoring of the programme budget.

• Provide information on available and foreseen funds by grant, based on the overall resource planning level, funding proposals and ongoing funding negotiations, and available funds balances.

• Support the development of the budget for programmatic components by funding source for discussion/review with programs sections, considering the financing of activities, staff and operating expenses if any.

• Support the allocation of funds in accordance with project proposals, Annual Work Plan or arising programme needs.

• Prepare regular programme implementation reports, special implementation information, by grant and component according to Representative and Deputy Representative needs. Review the Office Dashboard weekly to alert the Deputy Representative of mayor indicators requiring attention.

2. Provides information and monitors the programme budget in terms of allotment accounts, availability of funding, expenditures and obligations:

• Monitor all the grants for timely utilization up to expiry.
• Support the allocation of funds and monitor grants validity, balances and use in accordance with the donors and proposal conditions laid down.
• Necessary adjustments with HQ
• Control and adjust if necessary the use of the amounts of each grant, per the budget planning thru the Change of Funding Source.
• Support year-end closure activities ensuring timely actions on budgets, commitments and pre-commitments and re-phasing of funds to subsequent years in compliance with UNICEF financial regulations

3. Supports the monitoring, generation and analysis of reports:

• Support in preparing monthly monitoring management report for the Country Management Team by monitoring all the key performance indicators as per the annual management plan.
• Prepare system-generated reports on a monthly basis or when required to support decision-making, planning and optimizing the use of programme funds.
• Provide inputs for donor reports by making use of grant utilization reports by programme component, financial analysis per narrative report and based on the donor proposal.

4. Support Harmonized Approach to Cash Transfers (HACT) implementation and monitoring:

• Provide regular inputs to Deputy Representative for update of the HACT assurance plan. Detail the status of assurance activities (planned and completed).
• Facilitate spot checks, micro-assessments, and audits; reviewing HACT assurance plan, making necessary administrative arrangements and, liaising with relevant programme sections (and/or consultancy firm) and partners to implement the correspondent assurance activities.
• Analyze spot check, audit and micro-assessment reports for findings requiring attention and/or recommendations, following up with partners and programme specialists.

5. Provide programme administrative support and training:

• Provide systematic training on project/programme policies and instruments to staff.

• Keep files and prepares other reports for financial monitoring purposes and management decision taking.

• Assist in preparation of presentations.

• Performs other duties as required.

Work requires interpretation of a variety of guidelines relating to administrative and financial aspects of programming. The systems, procedures and instructions require interpretation to determine that documentation can be processed or amended, if needed. Upon identifying need for changes, the incumbent would make recommendations on appropriate solutions to supervisor and/or project officers.

Incumbent is expected to make recommendations on the most appropriate application of technical knowledge/skills as well as rules and regulations. Informaction will be used by Progamme coordinator and programme/project officers in decisions regarding financial implementation. His/her recommendations affect the efficient delivery of services and programme implementation.

The efficiency and effectiveness of the support provided by the Budget Associate to budget planning, fund allocation, monitoring, and effective implementation of the contribution management guidance, tools, and best practices directly impacts the effectiveness and execution of the budget. program and delivery of sustainable results, which in turn UNICEF's office and capacity to help the most vulnerable women and children

Skills

• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Thorough knowledge of UNICEF administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related in accounting/administration.
• Experience: A minimum of six (6) years of progressively responsible work in accounting/administration/finance.
• Language Requirements: Proficency in both Spanish and English verbal and written is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

Core Values attributes:

• Care

• Respect

• Integrity

• Trust

• Accountability

Functional Competencies:

• Analyzing (2)

• Applying technical expertise (2)

• Planning and organizing (2)

• Following Instructions and Procedures (2)

Core Competencies skills:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

*The 7 core competencies are applicable to all employees. However, the competency Nurtures, Leads and Managers people is only applicable to staff who supervise others.

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This vacancy is solely intended for locally recruited candidates.