Programme Associate (TPDS), DFPD - SB3, Lucknow

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

VACANCY DETAILS

Type of Contract: Service Contract

Grade: SB-3

Location: Lucknow, Uttar Pradesh, Based in the Department of Food and Public Distribution

Duration of Employment: 1 Year (Renewable, depending on availability of funds)

Reporting : Direct supervision of Programme Policy Officer (TPDS), Lucknow and overall supervision of Head of Supply Chain and PDS Unit, and close coordination with the Secretary/Commissioner of Food, Civil Supplies (FCS) Department, Government of Uttar Pradesh.

ORGANIZATIONAL CONTEXT

Currently, WFP India has Partnership Agreement with the Department of Food and Public Distribution (DFPD) at the national level and with the state governments of Odisha and Uttar Pradesh. Through its Country Strategic Plan (2019-2023) WFP aims to support India in acheiveing the targets of Sustainable Development Goals 2 and 17 through work in 3 Strategic Outcomes. The focus of Strategic Outcome 1 is to enhance the efficiency, targeting service delivery and supply chain of government programmes for improving access to food and sharing of best practices.

JOB PURPOSE

The Programme Associate (TPDS) will be responsible for providing technical support related to supply chain, transportation, warehouse management and related functions so as to enable the Department of Food and Civil Supplies in Lucknow to establish and maintain an efficient supply chain management system and implement the doorstep delivery of food grains in the most cost-effective way.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Programme Policy Officer (TPDS) based in Lucknow and the overall supervision of Head Supply Chain and PDS Unit, the staff will work in close coordination with the Secretary/Commissioner of Food, Civil Supplies (FCS) Department, Government of Uttar Pradesh, the Programme Associate (TPDS) will perform the following duties: 1. Support the department on implementation TPDS and procurement supply chain aspects. This includes but is not limited to : • Undertaking assessment of procurement systems , processes ,warehouse management and provide recommendation and support department for adapting recommended changes. • Support in strengthening of existing GPS vehicle tracking monitoring system through consistent monitoring of operations, providing recommendations and technical assistance to implement the recommendations. • Support in strengthening of existing Grievances Redressal System by recommending best practices. • Undertake data analysis of supply chain operations of TPDS and Marketing division on half yearly basis to support government officers to take informed decision. • Support in implementing doorstep delivery of food grains from central warehouses up to the Fair Price Shops including assessment of Transportation and commission rates. 2. In close collaboration of the Department officials , support them in routine activities : • Prepare materials for and coordinate meeting with State Food Secretaries, DFPD (GoI) and other high-level state relationships on a regular basis. • Provide background to resolve any potential issues emerging during the project implementation including vendor related issues. • Prepare of tender documents and procurement through GEM portal • Monitor and report allocation and lifting of food grains and support processing of payments for procurements through PFMS platform 3. Undertake any other related activities as requested by the department or WFP CO.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE

Education: Completion of Secondary school education, and certificate course or higher university degree in one of the following: Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field Experience: • Minimum five years of progressively responsible professional experience working in the related areas of supply chain management and optimization, marketing analysis, contracting and operational execution, warehouse and inventory management, procurement, information management and reporting, e-governance, implementation of computer/IT systems, project planning, coordinating and implementing large scale technology/e-governance solutions with government or a development agency. • Experience in working independently with minimum supervision, often in fluid and ambiguous situations will be required. Languages: Fluent oral and written communication skills in English. Working knowledge of Hindi is essential.

COMPETENCIES & SKILLS

The post holder should: • have strong technical, analytical and problems solving skills; • ability to think through complex issues to conceptualize, design and execute actions plans. • demonstrate passion and motivation with the ability to manage complexities, multiple tasks with commitment to deliver against multiple, tight deadlines at work • be an excellent team player with an ability to work collaboratively, share information and build strong working relationships with colleagues and stakeholders from diverse backgrounds while focusing on impact and results. • have excellent oral and written communication skills, presentation and documentation skills with a focus on effective procedural documentation. • exhibit the maturity and presence required to effectively participate and contribute in meetings with senior government officials. Knowledge: Knowledge of the Indian Government bureaucracy and TPDS operations required. Sound Knowledge of project planning and management, preferably in the IT transformation or e-governance space.

TERMS AND CONDITIONS

Only candidates under serious consideration will be contacted. A written test will be used as a form of screening. In the event your candidature is retained for an interview, you will be required to provide in advance a scanned copy of the degree(s)/diploma(s)/ certificate(s) required for this position.

This is a national position therefore candidates who are non-Indian nationals will not be considered.

Mode of Engagement:The salary for this position is INR. 933,703/- per annum (depending upon the last drawn remuneration of the candidate), plus medical benefits as per WFP's plan. All tax liability for payments from this contract are to be borne by the subscriber.

WFP is committed to promoting diversity and gender balance. WFP adheres to “zero tolerance policies” in the workplace.Applications for the positions are to be submitted online on the E-recruitment links as mentioned below: https://www1.wfp.org/careers/job-openingsNote: Candidates are requested to Create an account in the system before applying. Candidates curriculum and applications will be registered and allows them to update their profile and apply for a job through wfp careers website.

DEADLINE FOR APPLICATIONS

VACANCY CLOSING DATE : 4 November 2020

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.