Programme Associate (Social Policy, Child Protection & Education), GS-6, TA (364 days), Addis Ababa, Ethiopia

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,833 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a voice

The goal of UNICEF Ethiopia's country programme is to support the Government of Ethiopia in its commitment to respect, protect and fulfil children’s rights through six programmatic theories of change: child protection; health; learning and development; nutrition; social policy, evaluation and research; and water, sanitation and hygiene (WASH). The social policy, child protection and education sections manage multiple active grants with some of them having a short life span requiring close follow-up and others being large multi-year grants, some also multi-sectoral. Although the respective sections have been able to meet donor requirements and continue providing timely responses, monitoring and reporting on multiple grants has been a challenge for programme personnel, who are also undertaking a vast range of programme implementation activities in both development and humanitarian contexts

How can you make a difference?

The Programme Associate Temporary Appointment (TA; 364 days) will support the social policy, child protection, and education sections in developing tools, monitoring grants, preparing expenditure plans, and collecting and compiling budget updates and reports to ensure the quality delivery of our programmes. The Program Associate will directly report to Social Policy Section Chief and will have a dotted reporting relationship with the Chiefs of Child Protection and Education sections, respectively. More specifically, the selected candidate will perform the following:

Programme Planning:

• Support the respective sections in preparing budget proposals. This will be in the form of preparing a standard budget estimate consisting of detailed activities along with an average cost for each.
• In consultation with Programme Officers (POs), prepare Annual Work Plans (AWPs) guidance to regions by preparing a summary table indicating available funds by output and activity, donor conditions and any other additional information as required.
• Extract yearly and biannual detailed implementation plans and develop tracking sheets to ensure timeliness of implementation.
• Support development of programme cooperation agreements (PCAs) including preparation of programme documents and financial proposals and ensure they are in line with the donor agreements.
• Prepare expenditure plans in consultation with respective sections and field offices and share regular guidance on which grants to prioritize based on expiry dates.
• Provide support to the respective sections in the timely preparation and submission of fund disbursement requests to donors.

Programme and Budget Monitoring:

• Monitor budget implementation plans and provide regular updates, and flag lagging implementation. This could be through organizing quarterly meeting with field offices as well as partners involved in the respective projects. In addition, conduct field visits and provide other programme monitoring support to the respective sections.
• Conduct programmatic visits to PCA partners in coordination with POs and monitor implementation progress and quality of deliverables.
• Develop grant monitoring tools that consists of specific activity by output by region and by grant, which is instrumental in visualizing allocations and monitoring expenditures by different categories.
• Generate expenditure updates from insight on a regular basis and check if there are ineligible costs and alert section heads to take timely action. This must be done prior to the reporting period.
• Conduct budget analysis for grants and monitor if utilization is in line with expenditure plans and discuss areas of concern with Section heads and assist in taking timely corrective measures. The analysis should be presented in the form of graphs, figures, and any other visualization techniques.
• Develop budget tracking checklists for each of the PCAs within the respective sections and follow utilization accordingly and provide timely feedback.

Reporting - Working in collaboration with experienced Programme Associates from Social Policy, Child Protection and Education sections to:

• Provide support in collecting reports from the field, partners and contractors that will be used as inputs for donor reports.
• Provide support in preparing updates for a quarterly meeting with partners and this includes programmatic and utilization updates.
• Develop brief activity descriptions for creating FCs, POs, or payments in Vision, that are in line with the various sections’ workplans and proposals. This way, it will be practical to link or evaluate the expenditure listing generated from the system against the respective budget proposals.
• Support sections in developing budget reports for submission to donors.
• Prepare presentations on budget expenditure using figures, graphs, and any other illustration for ease of visualization and follow up.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of 7 years of relevant professional work experience in administrative or clerical work experience is required.
• Fluency in English required, including writing, and editing skills
• Fluency in Amharic as one of the major local language of the duty station is an asset.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

Demonstrates Self Awareness and Ethical Awareness (1)

• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Qualified female candidates are strongly encouraged to apply.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.