Programme Associate (Planning)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 3,002 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The Air Transport Bureau (ATB) carries out activities under ICAO’s Strategic Objectives for Security and Facilitation, Economic Development of Air Transport, and Environmental Protection. It is responsible for the provision of expert assistance required by the Assembly, Council, Air Transport Committee (ATC), , Aviation Security Committee (ASC), Committee on Joint Support of Air Navigation Services (JSC), Climate and Environment Committee (CEC), Committee on Aviation Environmental Protection (CAEP) and the specialized conference, divisional, panel and working group meetings related to these three Strategic Objectives. The Bureau assists in developing, updating, and promoting the implementation of Standards and Recommended Practices (SARPs) in Annexes 9, 16 and 17, air transport policies and guidance (such as air transport regulation, economics of airports and air navigation services, and funding of aviation infrastructure) as well as the specifications for machine readable travel documents.

The Bureau is also charged with the development of environment-related policies and measures and assistance for States to prepare and implement their action plans for CO2 emissions reduction activities. In addition, the Bureau implements the ICAO Global Aviation Security Plan (GASeP), the Universal Security Audit Programme (USAP) and assistance for States in rectifying deficiencies identified by the USAP, and also implements an ICAO Traveller Identification Programme (ICAO TRIP) Strategy. Furthermore, it maintains and provides access to civil aviation data/statistics and forecasts. Data on acts of unlawful interference and environmental protection (noise and emissions) are also maintained in the Bureau. The Bureau works with other offices of the Organization including Regional Offices, performs liaison and coordinates the above-mentioned issues with all the United Nations bodies and other international organizations, especially the United Nations Framework Convention on Climate Change (UNFCCC), the World Tourism Organization (UNWTO), World Customs Organization (WCO) and regional civil aviation organizations.

The incumbent reports directly to the Director, Air Transport Bureau (D/ATB) and works independently in order to provide administrative services and prepare accurate and timely reports to D/ATB in support of all work programmes. D/ATB provides advice, especially in circumstances that would require the reprioritization of major tasks.

Responsibilities Function 1 (incl. Expected results)

Administers the progress and performance of ATB’s work programmes and operational plans, achieving results such as: - Review, compile and monitor annual operational plans to be uploaded in the ICAO performance management system. - Develop regular performance reports based on the Bureau’s operational plans. - Provide follow-up for Deputy Directors and Section Chiefs to ensure suitable and timely action on outstanding matters. - Assist D/ATB on tasks related to the preparation of the triennial Business Plan of the Organization. - Develop and update risk registers related to the Bureau’s work programmes. - Contribute to the coordination of work programmes and operational plans with Regional Offices. - Ensure effective coordination with other Bureaux, as required, with respect to work programmes.

Function 2 (incl. Expected results)

Manages administrative and planning work in the Office of the Director, achieving results such as: - Provide advice on, and management oversight of, administrative procedures and operational matters of the Organization, including with regard to the Assembly, the Council, and Committees, ensuring adherence to the rules and regulations set out by the Organization. - In coordination with the Senior Programme Associate, oversee the plan of working papers and other required documentation in advance of Sessions of the Council and its Committees to ensure timely production. Flag any potential conflicts and take action, when necessary. - Facilitate the completion of tasks addressed to D/ATB by setting deadlines and monitoring the progress of task completion, including efficient utilization of a task management tool. - As a focal point for ATB, initiate Organization-wide discussions on administrative/planning matters across Bureaus and participate in relevant meetings within the Organization. - Plan and prepare D/ATB's participation in meetings, etc. - Provide effective coordination with Deputy Directors, Section Chiefs, the Offices of the Secretary General and the President, Council Delegations, as well as external parties on administrative and planning matters. - Manage and prioritize scheduling appointments for D/ATB from all levels, including representatives from Delegations, Member States, Ministries and external counterparts. - Participate in ATB Management Team Meeting and provide updates as necessary.

Function 3 (incl. Expected results)

Reviews, proofreads, as well as edits correspondence and documentation emanating from the Office of the Director ATB, achieving results such as: - Conduct thorough review of all documentation submitted to the Governing Bodies of ICAO by the Office of the Director ATB, ensure submissions in accordance with requirements set out by the Council or the Assembly. This task often includes substantial background research and requires a complex understanding of the functioning of Governing Bodies and their decisions. - Develop consolidated documents in coordination by assembling input and replies from Deputy Directors and Section Chiefs of assigned tasks. - Guide and direct office support on prescribed style and ICAO standards and procedures. - Review memoranda and other correspondence prepared for signature by the Director. Coordinate with originators and recipients, where necessary.

Function 4 (incl. Expected results)

Serves as a human resources focal point for the Bureau, achieving results such as: - Monitor staff members’ contractual information and initiate a contract renewal process, if required. - Review contractual documents for consultants and process them through the e-Recruiter system. - Ensure the Bureau’s compliance with ICAO’s Human Resources policies and strategies. - Review and edit job descriptions submitted by Deputy Directors to ensure accuracy and completeness, for approval by D/ATB. - Monitor the initiation and completion of PACE reports by the Bureau’s staff members.

Function 5 (incl. Expected results)

Provides support for effective and accurate financial resources management, achieving results such as: - Oversee and analyze budgetary allotments to the Bureau and expenditures. - Identify deviations from plans, propose corrective measures and adjustments, as necessary. - Develop and manage quarterly summaries on the status of voluntary funds. - Participate and assist in the preparation of annual and triennium budgetary requirements. - Communicate and channel financial information to D/ATB. - Oversee planning for financial transactions (budget check and approval).

Function 6 (incl. Expected results)

Performs other related duties, as assigned.

Competencies Professionalism: Good knowledge of the civil aviation sector and familiarity with air transport related subjects/terminology; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education A diploma of College Studies (DEC) or equivalent education.

Work Experience Essential: A minimum of six (6) years of relevant experience in administrative work, five of which should preferably have been with the Organization, an international organization or government, in positions of increasing levels of responsibility.

Experience in project management and performance monitoring.

Experience in preparing correspondence and reviewing working papers, reports and presentations.

- Desirable: Experience with financial management.

Experience in using integrated automated systems for the management of human and financial resources.

Languages Essential: Fluent reading, writing and speaking abilities in English.

Desirable: A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice This position is subject to local recruitment. Applicants must hold either Canadian citizenship or Canadian Permanent Residency in order to be eligible for this position.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level: G-6 Net Base Salary per annum: CAD 44,077

United Nations Considerations In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.