Programme Associate GS-6, Eastern and Southern Africa Regional Office, Nairobi Temporary Appointment (TA)

Overview

Support programme delivery and ensure effective administration and monitoring

You have:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered an asset.
• Fluency in English is required.
• Knowledge of another official UN language or local language of the duty station is considered an asset.

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,112 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, A future

Humanitarian Action, Resilience and Peace Building (HARP) Section of UNICEF’s East and Southern Africa Office (ESARO) seeks to strengthen country capacity for timely, effective and reliable programming in humanitarian action, peacebuilding and resilience. HARP's work bridges the divide between Humanitarian Action and Development by strengthening preparedness to multiple environmental hazards and conflict related risks to minimize the impacts these have on children.

HARP works closely with other programme and operations sections to ultimately ensure that lives are saved, and the rights of children and women are protected as defined in the Core Commitments for Children in Humanitarian Action (CCCs) which is aligned with internationally accepted standards. HARP recognizes the importance of working with all sections to address underlying causes of vulnerability to disasters, fragility and conflict through support in response to humanitarian crises and through regular programming.

The work of HARP builds on systems that support humanitarian action with the overall aim to achieve faster scaling up of responses in major emergencies including early identification of priorities and strategies, rapid deployment of qualified staff and clear accountabilities for the response. Recognizing the importance of the lifesaving role that early action plays, HARP works with COs and other Inter Agency partners to further strengthen Government and agency dedicated capacities for disaster management identifying and measuring specific and measurable performance targets both for humanitarian preparedness and response.

Under the supervision and guidance of the Regional Adviser Emergency, the Programme Associate supports the Section by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the RO, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

How can you make a difference?

• Provide primary support to L3 HoA countries on programme matters.
• Provides administrative support for management of programme and operational logistics, coordinating team meetings, external appointments and workshops, and preparing related minutes, managing official travel for the team and self.
• Acts as the custodian for processes, procedures and workflow and ensures office adherence.
• Support and participates in mid-year and annual sector review meetings with partners and within the office.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Supports progress monitoring in implementation of work plan and budgets - produces status updates on programmatic and financial management progress; prepares and shares with teams’ monthly reports of programme and/or operational and performance issues including problems as they arise.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

  Experience: A minimum of six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.

  Language Requirements: Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as

• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions