Overview

Support HIV and ECD sections in program implementation and monitoring.

You have:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset.
• Fluency in English is required. Knowledge of a second UN and/or local working language of the duty station an asset.

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,110 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, effective program support

Under the supervision and guidance of the Regional HIV/AIDS Adviser in collaboration with the Regional ECD Adviser, the Programme Associate supports the HIV and ECD sections by carrying out a range of programme support functions to help develop, implement and monitor their portfolios, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the Regional Office (RO), external partners and agency counterparts in support of the sections’ work. S/He provides regular feedback on the status of activities through monitoring milestones and advises on improvements to keep activities on track.

www.unicef.org/esaro/

How can you make a difference?

Background

The fundamental mission of UNICEF is to promote the rights of every child and adolescent, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children, adolescents and families, translates this commitment to rights into action. For UNICEF, equity means that all children and adolescents have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child or adolescent has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

UNICEF’s HIV response work to ensure all children are born free of HIV, remain HIV-free for the first two decades of life and that all children living with HIV have access to the treatment, care and support they need to remain healthy. Ending AIDS among children is vital to ending the AIDS epidemic as a public health threat by 2030 – the overarching goal of the Joint United Nations Programme on HIV/AIDS (UNAIDS) of which UNICEF is a cofounding partner.

UNICEF’s Early Childhood Development (ECD) focus is on ensuring that all young children receive stimulating and nurturing care and can access the vital services needed to ensure their optimal development during the first eight years of life.

Purpose

Under the supervision and guidance of the Regional HIV/AIDS Adviser in collaboration with the Regional ECD Adviser, the Programme Associate supports the HIV and ECD sections by carrying out a range of programme support functions to help develop, implement and monitor their portfolios, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the Regional Office (RO), external partners and agency counterparts in support of the sections’ work. S/He provides regular feedback on the status of activities through monitoring milestones and advises on improvements to keep activities on track.

Major Duties and Responsibilities

• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping Regional Advisers informed and advised on actions for decision and/or follow up
• Providing lead administrative support on the development and management of individual and institutional contracts for the HIV and ECD sections.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her sections including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing periodic and ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Manage key section processes including attendance and leave planning and tracking, workplan development and reporting, events tracking, communication tree and trip authorizations and reporting, including raising travel requests and supporting travel related logistics (ticket, hotel, visa etc).
• Support further development of HIV and ECD enterprise content management (ECM) and collaboration SharePoint, including with organization, adding contact and facilitating online interaction.
• Organize all logistical and financial arrangements for internal and external meetings for the sections.

Key Expected Results

• Contracts (individual and institutional) and budgets are well-monitored, including provision of monthly reports to HIV and ECD Advisors and ensuring timely utilization, in both Sections.
• Programme Coperation Agreement (PCA) (s)managed effectively and Direct Cash Transfers (DCTs) cleared in a timely manner.
• Guidelines and timelines adhered to by both HIV and ECD sections in attendance tracking, leave planning, trip reporting, updating events calendar, and other standard processes.
• Timelines for donor reports tracked regularly with inputs provided as needed.
• Improved HIV and ECD SharePoint sites with active engagement from RO and Country Offices (COs).
• Contributions to HIV and ECD section meetings in generating topics, taking notes and occasionally chairing

To qualify as an advocate for every child you will have…

Education

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience

A minimum of six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.

Language Requirements

Fluency in English is required. Knowledge of a second UN and/or local working language of the duty station an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions