Programme Associate, G-6, Fixed-term, Phnom Penh, Cambodia
Assist in managing WHO programme implementation and budgets.
This opening expired 2 years ago.
Do not try to apply for this job.
Overview
Assist in managing WHO programme implementation and budgets.
You have:
- Equivalent to graduation from secondary school with thorough training in programme management and general administration.
- University degree related to finance and administration and training in Enterprise Resource Planning (ERP).
- Eight years of progressive experience in programme management and administrative work.
- Work experience in an international and/or large organizations.
- Thorough knowledge of programme management principles, compliance with rules and regulations and office procedures.
- Ability to quickly acquire knowledge of WHO procedures, policies, rules and regulations particularly on programme budget preparation.
- Capacity to manage complex databases.
- Ability to draft correspondence, summaries and meeting reports concisely and accurately.
- Effective problem solving and analytical skills.
- Skills in the use of word processing packages, data processing equipment and spreadsheets are essential.
- Ability to work harmoniously as a member of a team, adapt to diverse cultural and educational backgrounds and maintain a high standard of personal conduct.
- Expert knowledge of English.
- Expert knowledge of Khmer.
Contract
This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.
Salary
The salary for this job should be more than 1,760 USD.
Salary for a G-6 contract in Phnom Penh
The salary of a G-6 depends on the duty station. The minimum salary there is 1,760 USD Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.
More about G-6 contracts.
OBJECTIVES OF THE PROGRAMME
The goal of WHO's presence in countries, territories and areas is to develop a two-way collaboration between the Secretariat and countries, territories and areas, by supporting them to reach national health goals and contribute to global and regional public health action. The WHO in countries, territories and areas, supported by all levels of the Secretariat, lead the work of the WHO offices which are the main platform for delivering WHO's technical cooperation.
The programme support team of the Country Office ensures the effective delivery of good country support through provision of support on programme planning and management, results-based budgeting, administrative support for implementation and monitoring of collaborative programmes across different technical areas and communication in order to achieve the following objectives:
- Support on the implementation of WHO collaborative programmes.
2. Application of the renewed results-based managerial framework of WHO through programme development and implementation of WHO's programme of cooperation with countries in the Region.
3. Support the promotion of technical cooperation between WHO and the Ministries of Health, other UN agencies and external partners and stakeholders.
4. Support the division and units in the application of the Global Management System (GSM) in respect of supporting collaborative programmes, resource mobilization and communication.
DESCRIPTION OF DUTIES
Under the supervision of the Programme Management Officer (PMO) and guidance of Head of the WHO Country Office, Cambodia, the incumbent will perform the following duties:
- Assists in the development and monitoring of the Cambodia programme workplans, coordinate programme budget management for country implementation activities, collect information, review and revise project documentation and workplans as required;
- Monitors and updates information relevant to programme budget flows in the GSM system and Contributor Engagement Management (CEM) to ensure effective programme budget allocations and disbursement at the country level (award end-to-end);
- Assists in data collection from the GSM system for review, analysis and preparation of periodic internal reports for senior management at country office and regional office alongside official development assistance (ODA) reports to the Council for the Development of Cambodia (CDC), Ministry of Health, Ministry of Foreign Affairs and International Cooperation of Cambodia and other relevant ministries as required;
- Organizes data, prepares and maintain records and filling systems, documents and controls plans for the monitoring of projects/programme implementation and activities;
- Assists in the implementation of programme budget and workplan for assigned technical areas in conformity with the WHO financial rules and policies for the provision of short-term consultant through Agreement of Work (APW), Direct Financial Cooperation (DFC) and others related activities;
- Monitors active encumbrances, open Purchase Orders (POs) and DFC reports, due and outstanding deliverables and follows up with administrative colleagues to ensure compliance with deadlines;
- Assists the PMO and Programme Administrative Officer (PAO) with human resources issues related to management and budgeting.
- Participates in meetings, together with the WR and/or PMO, with relevant government departments and institutions on programme management issues and take notes as the basis for the minutes of the meetings;
- Prepares, drafts, letters and other communication with government and other partners to facilitate cooperation with WHO Cambodia and elsewhere in the organization;
- Participates in the briefing and debriefing of project personnel by providing orientation and guidance to the programme staff and relevant personnel of the Ministry of Health, Cambodia on the WHO programme management procedures and guidelines related to the implementation of programme budget and other project activities as and when required;
- Liaises with relevant administrative assistants of government counterparts, UN agencies, development partner organizations and other community stakeholders as required;
- Occasionally replaces senior administrative and other programme secretaries during their absences, as coordinated with the PMO; and
- Perform other related duties as required.
REQUIRED QUALIFICATIONS
Education
Essential: Equivalent to graduation from secondary school with thorough training in programme management and general administration.
Desirable: University degree related to finance and administration and training in Enterprise Resource Planning (ERP).
Experience
Essential: Eight years of progressive experience in programme management and administrative work
Desirable: Work experience in an international and/or large organizations.
Skills
- Thorough knowledge of programme management principles, compliance with rules and regulations and office procedures.
- Ability to quickly acquire knowledge of WHO procedures, policies, rules and regulations particularly on programme budget preparation.
- Capacity to manage complex databases.
- Ability to draft correspondence, summaries and meeting reports concisely and accurately.
- Effective problem solving and analytical skills.
- Skills in the use of word processing packages, data processing equipment and spreadsheets are essential.
- Ability to work harmoniously as a member of a team, adapt to diverse cultural and educational backgrounds and maintain a high standard of personal conduct.
WHO Competencies
Teamwork Respecting and promoting individual and cultural differences Communication Technical expertise Overall attitude at work
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Khmer. Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 21,116 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
· The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
· Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO's operations please visit: http://www.who.int.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates
Potential interview questions
| Can you describe a time when you had to manage a complex project? | We want to understand your project management skills and your approach to complex tasks. | Provide a specific example that highlights your organizational and management skills. |
| How do you ensure compliance with budgeting rules and regulations in your work? | This question assesses your understanding of financial guidelines and attention to detail. | Pro members can see the explanation. |
| Give an example of how you dealt with a diverse team. What challenges did you face? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach data collection and analysis for program management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with drafting reports or official correspondence. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
-
Updated 1 year ago
-
Source:
who.int
