Programme Associate, G-6, Fixed Term, Office of Innovation, Stockholm, Sweden

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future...

The Office of Innovation (OOI) works to catalyze UNICEF's and all its partners’ expertise and resources against key children-outcomes bottlenecks, with a view to continuously ideate and scale the most effective solutions with transformational potential at scale to achieve the child-related SDGs.

The office is doing this by continuously exploring new ways of accelerating results for children, investing across a range of early stage solutions, and harnessing internal and external expertise towards continuously iterating and finetuning the most promising solutions for children through a systematic portfolio management approach, and leveraging all stakeholders’ innovation energy, knowhow and resources from intergovernmental, multilateral, private sector and non-governmental fora (think tank, academia).

How can you make a difference?

UNICEF Office of Innovation is looking to fill a fixed term position of Programme Associate, level GS6. Under the supervision of the Senior Advisor Innovation (Portfolio, Culture and Scale), the Programme Associate is accountable for communications, programme and operations, and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. This involves management of information and coordination of matters within a substantive team. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work independently based on general direction from the supervisor.

Key functions, accountabilities, and related duties/tasks

1. Undertake programme management for PCS resources, including coordinating to completion annual work planning, monitoring and reporting, and coordinating timely donor (external) and other (internal) reporting requirements.
2. Regularly monitoring budgets and financial expenditures of the team by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
3. Undertake budget tracking for significant cross-portfolio innovation portfolio investments. Monitoring and reporting to support effective implementation and results of millions of dollars of investments across country offices and regional offices.
4. Build an overall culture of learning & improvement across the Office of Innovation, including sharing of best practices around programme and budget management.
5. Undertake timely and accurate administrative tasks in coordination with the Operations team related to procurement, contract monitoring, invoice processing, and carrying out transactions in VISION (SAP).
6. Register grant allotments and tracking expiring programme grants, ensuring effective utilization of funds.
7. Prepare monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
8. Prepare financial reports relating to country office and donors to support the office in optimizing use of programme funds.

For more details, please see attached Job Description Programme Associate G-6.pdf

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.

Specific Assets:

Preferably positive, dynamic, active, team player, resilient, trustworthy.

Language requirements:

• Fluency in English is required. Knowledge and fluency of another UN language is an asset.

Applicants must be nationals of EU states or in possession of a valid work permit in Sweden.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

UNICEF does not facilitate accreditation for locally recruited staff from the Ministry of Foreign Affairs.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Contact: For any queries, please contact: swe-ooi-recruitments@unicef.org