Programme Associate, G-6) - ( 364 days, Kigali, Rwanda

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Deliver

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

UNICEF Rwanda is committed to realizing the rights of all children to help them build a strong foundation and have the best chance of fulfilling their potential.

UNICEF Rwanda is currently midway through its Country Programme 2018-2024 and its goal is to improve the health, nutritional status, protection, education, and wellbeing of children, focusing on those who are poor, vulnerable or at risk.

To learn more about UNICEF work in Rwanda, please visit the country website https://unicef.sharepoint.com/sites/RWA/

How can you make a difference?

You will support the Deputy Representative (Programme) by providing administrative and organizational support in carrying out a range of programme support functions to help develop, implement and monitor the UNICEF Country Programme,.

You will work in close collaboration with a range of staff in the Office, external partners and agency counterparts in support of programme design and delivery.

You will also provide administrative and managerial support to the Planning, Monitoring and Evaluation (PME) Section and the Social Behavior Change (SBC) Unit on programme budget management, and regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Summary of key functions/accountabilities:

• Provide high-level administrative support to the Deputy Representative (Programme) including managing the calendar, scheduling appointments and meetings, and organizing travel arrangements. Prepare agendas and materials for meetings, take minutes, and follow up on action items. Assist with preparation and coordination of office events and conferences.
• Support the Deputy Representative in researching, compiling and analyzing qualitative and quantitative data and information as well as drafting reports, working papers and presentations.

• Ensure timely and efficient flow of information and knowledge management, including summarizing brief analytical reports as requested, and maintaining the knowledge management folders for programmes in the office SharePoint.

• Support result mobilization and donor relationship management. Manage a database of resource mobilization status, donor information and donor report schedules. Support the monitoring of the office reporting calendar and alert the Deputy Representative any risks in timely submission of all reports.

• Regularly monitor budgets and financial expenditures of budget under Deputy Representative and Programme Effectiveness keeping the Deputy Representative informed and advised on actions for decision and/or follow up. Help prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Support capacity development activities related to programme development

To qualify as an advocate for every child you will have…

• Completion of secondary education is required. A university degree in Social Sciences would be an asset.
• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English is required. Knowledge of French is an asset

For every Child, you demonstrate...

UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.

The Core competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)

• Thinks and Acts Strategically (1)

• Drive to achieve impactful results (1)

• Manages ambiguity and complexity (1)

Required Skills:

• In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes.

• Strong organizational, planning and prioritizing skills and abilities.

• High sense of confidentiality, initiative and good judgment.

• Strong office management skills.
• High attention to detail.

• Ability to effectively manage the section’s material resources and monitor its budget.

• Good analytical skills.

• Experience using MS Word, Excel, PowerPoint and SharePoint

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.