Programme Associate (Fund Management and CP Payment) G6 Yangon

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Vacancy Announcement WFP encourages female candidates and people with disabilities to apply. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

CONDITIONS OF EMPLOYMENT

Job Title: Programme Associate (Fund Management and CP Payment) G6 Grade : General Service 6 Type of contract: Fixed Term Number of Post : 1 Duration: 12 months Duty Station: Yangon Report to : Senior Programme Associate (FSU) VA Number : 831081 Date of Publication: 15 January 2024 Deadline of Application:29 January 2024 This vacancy announcement is opened for Myanmar National Only.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension and leave plus a medical insurance.

JOB PURPOSE

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

KEY ACCOUNTABILITIES (not all-inclusive)

• Coordinate with the SO Managers and Activity Managers in managing, planning, monitoring and utilization of grants for FLA budget and Cash-based transfer.
• Create and release service outline agreements (SOA) in WFP corporate financial system WINGS for the signed FLAs with cooperating partners (including cash-based transfer value, food distribution agreement and cash distribution agreement).
• Create and release Purchase Requests for Cash to beneficiary (PRCB), cash distribution agreements (PODA) and competitive services (POCS) in WINGS for the signed Field Level Agreements (FLA) with cooperating partners.
• Coordinate with Procurement unit to create and changes of Purchase Order-Cash to beneficiary (POCB).
• Create Down Payment and coordinate with Finance for cash replenishment for cash to beneficiary advance request endorsed by sub-offices.
• Perform timely recognition of expenses in WINGS for beneficiary’s cash collection with cash distribution records endorsed by sub-offices.
• Perform timely recognition of expenses in WINGS for cooperating partners’ monthly distribution claims and process cooperating partners’ payment requests endorsed by field-offices in accordance with distribution records for both food and cash modalities.
• Provide the cash forecast to Finance unit on monthly basis and weekly basis for Cooperating Partners’ Cash to Beneficiary and Operational Cost under Field Level Agreement.
• Prepare, update and provide fund utilization report, consolidated associated cost report and information related to partners upon requests of functional units and Strategic Outcome Managers.
• Prepare commodity value statement in quarterly basis for requested cooperating partners.
• Create and release Purchase Requests for cooperating partner operational advance payment request (30%) in WINGS for the signed FLAs with cooperating partners.

Administrative support – create down payment for operational advances of CO programme units upon request Assume the following alternate responsibilities among the FSU team:

• Take responsibility of Invoice Tracking System (ITS) for monthly CBT transfer value (in the absence of Business Support Assistant)
• Maintain the vendor information for cooperating partners’ updated organization information and detail banking information (alternate to CP payment focal point)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education with post-secondary certificate in the related functional area and training/courses in partnership, fund and financial management.

Experience: Minimum 6 years of progressively responsible experience and at least one year was closely related to financial management.

Knowledge & Skills:

Knowledge of humanitarian assistance and development practice.

General knowledge of UN system, policies, rules, regulations and procedures governing administration.

Knowledge of the political, economic and social situation in Myanmar.

Training and/or experience utilizing computers, including Microsoft window software and other standard WFP software packages and systems.

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity, • Driving results and delivering on commitments, • Fostering inclusive and collaborative teamwork, • Applying strategic thinking, • Building and maintaining sustainable partnerships

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience in following areas is an advantage.

• Has facilitated communication with technical teams (i.e. nutrition, RAM, CBT, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Applications received after the closing date will not be considered. Only short-listed candidates will be contacted. WFP will not request payment at any stage of the recruitment process including at the offer stage.

Request for Disability related Reasonable Accommodations: It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. WFP is committed to an accessible, inclusive recruitment process. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs. This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.