Programme Associate (Filipino national only)

Contract

This is a SC-6 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-6 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Project “Enhancing Access to Justice for Women in Asia and the Pacific: Bridging the gap between formal and informal systems through women’s empowerment” is a five-year programme which implementation started in the course of 2018 thanks to the generous support of the Government of Sweden.

The overall goal of the project is to enhance access to justice for women in formal and informal systems in Asia and the Pacific, bridging the gap between these systems through women’s empowerment and reduction of gender biases. In realizing this goal, UN Women will focus on achieving the following outputs (1) Domestic laws adopted and court decisions are consistent with international human rights law and standards, including CEDAW (2) Gender discriminatory attitudes and stereotyped behaviours towards women by formal and informal justice providers are addressed (3) Grassroots women’s organizations and community based women’s organizations are empowered and well-positioned to document, monitor, liaise and facilitate interactions with formal and informal justice providers, and their resilience is enhanced to build a just and sustainable future.

The project will be implemented in the sub-regional level: South East Asia, South Asia and the Pacific Islands with a specific focus on the following countries: Indonesia, Philippines, Nepal, Sri Lanka, Timor-Leste and the Pacific Island countries.

The project will be jointly implemented by UN Women (Regional Office for Asia Pacific), OHCHR and the International Commission of Jurists (ICJ), with UN Women as the managing agency.

Reporting to Programme Analyst, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programme consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Project Office (PP) as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the PP and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the PP website;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations.

4. Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the PP resource mobilization efforts;
• Organize, compile and process information from donors, PP, and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators:

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for PP management and donor purposes;
• Quality maintenance of internal systems.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team.

Language Requirement:

• Fluency in English and Tagalog is required
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)