Programme Associate - Egyptian Nationals and Residents Only

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The USAID funded programme “Programme for Egyptian Women’s Economic and Social Empowerment” aims to achieve 3 reinforcing objectives:

1. Improve the work environment for women in the private sector.
2. Expand Women’s Financial Inclusion
3. Reduce the Socioeconomic Impacts of Violence Against Women.

The proposed programme’s technical and strategic approach will be guided by UN Women’s knowledge of global best practices, its substantial experience in implementing Gender Empowerment and Women’s Economic (GEWE) programmes in Egypt, and its extensive partnership network of government, private sector, civil society, academic and international organizations both nationally and regionally.

Reporting to the Chief of Party / Programme Coordinator, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of the “Programme for Egyptian Women’s Economic and Social Empowerment” programme consistent with USAID and UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Egypt CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of the “Programme for Egyptian Women’s Economic and Social Empowerment” programme

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the Project Team and partners on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the “Programme for Egyptian Women’s Economic and Social Empowerment” Project Team

• Prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create projects, requisitions, and register good receipts in Atlas for the projects;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the “Programme for Egyptian Women’s Economic and Social Empowerment” Project Team

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Project Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;

4. Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education and certification:

• Bachelor’s degree in Business or Public Administration, Political/ Social Science, Economics, International Development Studies, Gender/Women's Studies or any other relevant field is required.

Experience:

• At least six (6) years of progressively responsible experience in administration or programme management /support;
• Experience working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team.

Language Requirements:

• Fluency in English and Arabic is required.

Application:

Interested candidates must submit the following documents/information to demonstrate their qualifications:

• A letter of motivation and UNWomen Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
• Three professional references can be contacted;
• Copies of credentials as per education requirements stated above.

The above-mentioned documents should be merged in a standalone file including all of them since the online application submission does only permit uploading one file per application.

Incomplete submission can be a ground for disqualification.

Make sure that you provide a valid email address for future communications.