Programme Assistant SC5 - Maputo

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Excellent Portuguese language, both orally and in writing. Intermediate knowledge of oral and written English.

Experience: At least 3 years of relevant professional experience in general administrative work, preferably in the area of humanitarian affairs, political science, information systems, communication.

• Proven experience of working with governments, donors, and UN agencies.

Knowledge& Skills: Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Strong knowledge of spreadsheets and databases (MS Excel and MS Access) or other databases
• Ability to present information in the form of tables, charts and diagrams easily comprehensible
• Ability to identify data discrepancies and rectify problems requiring attention

Solid organizational skills including attention to detail and multitasking skills

ORGANIZATIONAL CONTEXT

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). The job holders typically report to a Programme Policy Officer or the designate. At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.

JOB PURPOSE

In March and April 2019, Mozambique was hit by two consecutive tropical cyclones, Idai and Kenneth. The cyclones have compounded an already serious food insecurity situation in Mozambique. From September to December 2018, an estimated 1.78 million people (IPC phase 3 and above) were severely food insecure in the country, according to the Integrated Phase Classification (IPC) analysis. Rural assets and structures have been destroyed. Food insecurity is therefore expected to rise significantly in the months ahead as a result of the destruction and damage. Social Protection is expected to play a key role in the recovery phase in the affected Provinces, transitioning from humanitarian relief to longer-term, government-owned social assistance. In a context of high vulnerability to climate change and natural disasters, WFP support is focused on strengthening government capacities to improve access to social protection (SP) for the population affected by natural shocks. Thanks to its experience both in SP and humanitarian assistance, WFP is well placed to support MGCAS and the National Institute of Social Action (INAS) in making SP programmes more shock-responsive and foster harmonization between MGCAS and the National Institute for Disaster Management (INGC).

Simultaneously, the occurrence of droughts and other climate change related shocks is another relatable threat that vulnerable households in Mozambique face. WFP has developed a comprehensive programming and capacity strengthening portfolio to support the Government of Mozambique to better predict and respond to a drought event in an anticipatory manner including also activities to invest in resilience building. This portfolio combines strategies such as index-based insurance, climate services, food assistance for assets, as well as forecast-based financing. Activities are implemented across the country in the provinces of Sofala, Zambezia, Nampula, Tete, and Gaza. Work is multi-year in nature, so this caseload will be sustained and expanded in the upcoming years.

As a result of the increased workload under activity 2, the management of budget lines, organization of travels, official communication with ministries and international agencies, as well as organization of events and workshops, requires additional work and time. Both the Social Protection and Resilience teams as well as other staff within Activity 2 would require the support of a programme assistant to provide business support and facilitate effective and timely service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

The Programme Assistant will directly support the Act2 teams with the following tasks:

• Support operational planning of Act 2 operations including field missions, organization of events and workshops.
• Support expenditure planning and execution, including the management of procurement action, as well as related payment for services/goods, working with finance.
• Facilitate regular communication with other WFP units in the Country Office (Finance, Admin, Travel, Partnership, Information Technology, M&E) as well as with WFP sub-offices as needed.
• Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Enter accurate data in corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
• Keep track of all official correspondence and exchange of information with Activity 2 national and international stakeholders.
• Develop financial planning and monitoring tools and processes for the effective fund management by Act2 staff.
• Support expenditure planning and execution, including the management of procurement action, as well as related payment for services/goods, working with finance.
• Perform other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring. Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation. Knowledge of Specialized Areas Understands basic technical concepts and data andtheir relevance to food assistance programmes. Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. Strategic Policy Engagement w/Govt Understands and applies basic principles of engagement with government counterparts at the national or local level.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.). • Has contributed to implementation of programmes. • Has observed or assisted with policy discussions.

DEADLINE FOR APPLICATIONS

02.02.2021

TERMS AND CONDITIONS

Contract Type: Service Contract (SC5)

Duration: 12 months (With possibility of renewal)

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.