Programme Assistant (Reporting) - SC5 - Gaziantep - Turkey - VA2021/9A

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WFP - World Food Programme

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Application deadline 3 years ago: Sunday 21 Mar 2021 at 21:59 UTC

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WFP seeks candidates of the highest integrity and Professionalism who share our humanitarian principles. Selection of staff made on a competitive basis, and we are committed to promoting diversity and gender balance. Female and qualified applicants encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

The job holders typically report to a Programme Policy Officer or the designate. At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

TERMS AND CONDITIONS

  1. The applicant should either be a Turkish national or have a valid Turkish Residence/work permit at the time of application.
  2. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
  3. Applications and CV in PDF format must be submitted online with:
  • English language only
  • Indicate exact Positions Title
  • All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
  • Company/Organization name and scope of work of the organization
  • Contract type: part-time, full-time, volunteer, or freelancer
  1. Proof of your experience will be required in the final stage of recruitment.
  2. Candidates must get an auto confirmation email once application is submitted.
  3. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

21 March 2021 @11:59 p.m. (Turkey time)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluent (level C) English in both oral and written communication. Knowledge of Arabic and Turkish is an asset.

Experience:

  • At least four or more years of relevant work experience.
  • Experience in drafting high-quality briefing notes, situation reports, and concept notes.
  • Experience and advanced knowledge of information management, including proficiency in data visualization tools such as Tableau, Power BI, etc.
  • Experience in Donor Reporting is an advantage.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has experience in food assistance and food security programmes in emergency settings
  • Has experience with project support and managing project budgets
  • Has worked with technical teams (i.e. nutrition, VAM, etc.) Has contributed to implementation of programs
  • Has observed or assisted with policy discussions

KEY ACCOUNTABILITIES

Provide programme support: Provide support in the implementation of WFP Food assistance programmes within the area of assignment, in pcoordination and regular communication with all WFP Partners, ensure administrative documentation and record-keeping, to facilitate timely payment of partners, timely review, reconciliaarticular, support NGO Coordination efforts and the management of Field Level Agreements (FLAs). / Prepare FLAs, amendments, NFRs, and related documents as required. / Enter FLA information in WINGS/COMET as required. / In close coordination, and submission of monthly distribution reports. / Provide guidance, training, and oversight to CPS related to CPDRs, monthly reporting, and on the FLA payment process. / Support the implementation of WFP’s partnership – CP selection and performance evaluation exercise, oversight, and other missions, administering related tools and reports.

Support Information Management and Reporting: Collate relevant information and data from media and local internal and external sources to facilitate and maximize the exchagne of information and data flow between functional area networks in WFP, to provide operational awareness and understanding of events that may have humanitarian and/or operational impact. / Support the collation and dissemination of political and humanitarian analysis of WFP's current or future responses and donor policies, trends, and preferences to ensure country-specific input to WFP’s operational reporting. / Within the specific area of responsibility, compile data and support analysis and preparation of reports, using advanced technical tools such as Tableau, Power BI, and Excel (e.g. food assistance needs, resource utilization, program status, performance) to support operational decision-making. / Draft operational reports (SitReps), briefing notes, and speaking points to facilitate information flow between the Field Office and the Country Office, and between WFP and other stakeholders. / Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines

Perform other duties as required, including: Support capacity strengthening initiatives of cooperating partners. / Support the scale-up of WFP interventions and partnerships, if and when required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring. Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation. Knowledge of Specialized Areas Understands basic technical concepts and data andtheir relevance to food assistance programmes. Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. Strategic Policy Engagement w/Govt Understands and applies basic principles of engagement with government counterparts at the national or local level.

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WFP never uses external recruitment agencies and recruitment is always free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Added 3 years ago - Updated 3 years ago - Source: wfp.org