Programme Assistant, Ref. JA 05-2021

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,354 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Bangkok Job Family: Education Type of contract : Non Staff Level : Level 4 Duration of contract : From 7 to 11 months, Initial three (3) months probationary period; Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 15-MAR-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism #### **Only candidates entitled to work in Thailand may apply** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Background As a regional bureau for education, UNESCO Bangkok provides technical expertise and assistance, and it serves advisory, knowledge production and sharing, and monitoring and evaluation functions to assist the Asia-Pacific Member States, together with UNESCO field offices in advancing towards Sustainable Development Goal 4-Education 2030 Agenda, which is to ‘ensure inclusive, equitable, quality education for lifelong learning for all.’ Long Description ---------------- SDG target 4.7 aims to ensure that by 2030, all learners acquire knowledge and skills needed to promote sustainable development. UNESCO Bangkok supports Member States with SDG4.7 by: a) supporting the capacity-development of education stakeholders; and b) promoting knowledge generation and sharing on the remaining gaps (e.g. learning assessment, effective pedagogical approaches, strengthened policies, etc.). The work under SDG4.7 focuses on Education for Sustainable Development (ESD), Global Citizenship Education (GCED), health and well-being, social and emotional learning (SEL), human rights and peace. A focus will be made on transversal competencies as an overall theoretical basis of our work in this area. UNESCO Bangkok closely coordinates and implements SDG 4.7 initiatives with UNESCO Field Offices, HQ, UNESCO institutes within the region, as well as national ministries of education, their partners and stakeholders. The incumbent will provide support to UNESCO Bangkok’s SDG 4.7 work, in particular the following areas: - ESD for 2030 regional initiatives - Climate Change and Environment Education Long Description ---------------- Major Duties and Responsibilities Under the overall authority of the Director of the UNESCO Asia and Pacific Regional Bureau for Education (UNESCO Bangkok), the supervision of the Chief of the section on Inclusive Quality Education (IQE), and daily guidance by the Programme Specialist, the incumbent will provide support to the ongoing activities under the regional programme on Quality of Education (QE), particularly in regard to SDG target 4.7 with a focus on Education for Sustainable Development (ESD). The incumbent may also be involved in a range of IQE work across programme areas as appropriate and required. Specific tasks foreseen include the following: 1\. Produce complete and in final form documents, publications and correspondence related to the work of the Section/ Unit from draft texts. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets; ensure accuracy and compliance with the approved amounts; enter data in, and run reports from, automated systems in order to support preparation of regular and ad-hoc budgetary/ financial updates, reporting on programme/ project delivery, statistics and/ or projections for use and scrutiny by the supervisor(s) or responsible manager. Provide administrative support for fund raising initiatives. 2\. Prepare a variety of administrative documentation using examples or templates; initiate administrative procedures and ensure follow-up, including payment follow-up in collaboration with the AO/EO Office. Inform team members of specific administrative processes and related procedures to support work planning and timely and coordinated execution of work; follow-up and alert team members of outstanding payments, timeframes and bottlenecks. Perform general administrative tasks such as leave and attendance recording; maintain files (both paper and electronic) and databases for work unit and assist in providing software and office equipment support. 3\. Organize official meetings, events and workshops by booking venues, equipment and providing other related logistical support. Organize official travel in conjunction with meetings, events and workshops; make travel arrangements; track and prepare itinerary and agenda; facilitate travel by providing/ clarifying information and preparing the necessary documentation such as visa applications. Provide administrative support for the events; collate/ format information and data for presentation in final form; inform participants; organize the distribution of documentation; collect minutes/ information/ documentation and prepare associated documentation. Long Description ---------------- 4\. Receive, analyze, sort, register and distribute correspondence and documents; update and maintain large distribution lists and process requests for data and reports; determine the importance and priority of documents received and follow-up, draft correspondence and emails; review, proofread and edit outgoing correspondence according to standard practices and protocol ensuring proper grammar, spelling and punctuation; recommend changes/ corrections; and handle arrangement for translations of documents. Maintain information systems and databases in both physical and electronic media by recording, updating and retrieving information, documentation and data. Assist in the preparation of presentation materials using appropriate technology/software. 5\. Respond to enquiries and follow up on routine outstanding matters; route information and queries as appropriate; provide information to supervisor(s) and colleagues; make appointments, receive visitors and take telephone calls, answering enquiries and/or referring them to the specialist/ service concerned. Liaise with various internal services to obtain additional information/ clarifications. Provide guidance to short-term/ temporary staff on general office processes and procedures, automated systems, computer applications, etc. 6\. Perform any other tasks or activities as assigned by the Supervisor that may be required to ensure the success of the work team. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Bachelor’s Degree in the field of Education, International Relations, Social Sciences or related areas. ***Work Experience*** - Minimum one year of relevant experience, preferably in the field of education, at the national and/or international level. ***Skills and competencies*** - Excellent organizational, communication and interpersonal skills. - Ability to work independently on delegated tasks and to meet deadlines. - Ability to work well with team members across different types of activities. - Creative thinking and problem-solving skills. - Appreciation of diverse identities. - Excellent ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.). - Proven ability to work efficiently, under pressure, and in a multi-cultural environment. ***Languages*** - Excellent knowledge of English and Thai (spoken and written). **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Advanced university degree in UNESCO’s field of competence, in particular Education, Social Sciences, Human Rights, and/or other areas which support UNESCO’s work such as Development Studies, International Relations, Management Studies or related field. ***Work Experience*** - Experience within the UN System or international organizations. - Experience in conducting desk reviews and surveys will be an advantage. - Experience in coordinating and organizing meetings/workshops. ***Skills and competencies*** - Ability to work effectively with diverse groups of professionals towards common goals. - High sense of responsibility and willingness to take initiatives. **ASSESSMENT** -------------- Evaluation of qualified applicants may include an assessment exercise and a competency-based interview. **APPLICATION PROCESS** ----------------------- Interested and qualified applicants are invited to submit through careers.unesco.org: - **a cover letter**; - **a full resume** (stating details of educational qualifications and work experience, present income, home and office contact addresses, email address, telephone numbers and three references). Applications must be submitted by **15 March 2021 (midnight, Bangkok)**. Please note that applications received after the deadline will not be accepted. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update [here](https://en.unesco.org/careers/geographicaldistribution)) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.