Programme Assistant, Ref. JA 01-2022

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,346 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Bangkok Job Family: Education Type of contract : Non Staff Level : Level 4 Duration of contract : From 7 to 11 months, Initial three (3) months probationary period; Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 11-MAR-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism #### **Only candidates entitled to work in Thailand may apply** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Background This position is based in the Section on Inclusive Quality Education (IQE) at the UNESCO Regional Bureau for Asia-Pacific in Bangkok. The IQE Section is one of the two education sections of UNESCO Bangkok that aims to enhance UNESCO Member States’ capacity to provide equitable, inclusive and quality basic education for all in the Asia-Pacific region. IQE is responsible for seven programme areas, namely (i) SDG 4 -Education 2030 regional coordination, (ii) education planning and finance, (iii) basic education from early childhood to the secondary level, (iv) inclusive education including multilingual education and disability and gender equality, (v) quality of education, (vi) Education for Sustainable Development (ESD) and Global Citizenship Education (GCED), and (vii) HIV prevention and health and well-being. The post is situated more specifically within the framework of the programme on Quality of Education, of which the key priorities are to support to Member States to achieve SDG4 Target 4.1: “By 2030, ensure that all girls and boys complete free, equitable and quality primary and secondary education leading to relevant and effective learning outcomes”. Moreover, the Quality Team is the Secretariat for the Network on Education Quality Monitoring in the Asia-Pacific (NEQMAP), which is a regional platform established by the UNESCO Asia and Pacific Regional Bureau for Education (UNESCO Bangkok) in March 2013. The network supports countries in the region through capacity development, research and knowledge sharing activities mainly in the area of learning assessments. The Educational Quality Team is also responsible for ESD and GCED. Long Description ---------------- Major Duties and Responsibilities Under the authority of the Director of the United Nations Educational Scientific and Cultural Organization (UNESCO) Asia-Pacific Regional Bureau for Education, the guidance of the Chief of IQE at UNESCO Bangkok, and direct supervision of the Programme Specialist, the incumbent will provide support to the regional programme on Quality of Education (QE) focusing on SDG4.1, coordination of the NEQMAP secretariat, as well as to other ongoing activities pertaining to Quality of Education. The incumbent may also be involved in a range of IQE work across programme areas as appropriate and required. Specific tasks foreseen include the following: 1\. Support the coordination and organization of NEQMAP’s knowledge generation and exchange activities, notably, 1.1 Support the enhancement of NEQMAP knowledge portal on learning assessment, curriculum and pedagogy; 1.2 Assist in the organization of a series of webinars/seminars as well as production of biannual newsletter; 1.3 Assist in the organization of NEQMAP’s Steering group and annual meeting; 1.4 Assist in the preparation and organization of regional/sub-regional/national capacity development workshops focusing on different aspects of learning assessment, curriculum and/or pedagogy; 1.5 Assist in the coordination and production of research studies on learning assessment, curriculum and/or pedagogy. Long Description ---------------- 2\. Manage NEQMAP membership matters and communication with members and support the maintenance of QE and NEQMAP webpages, NEQMAP Facebook group e-mail account and other communication channels. 3\. Support and assist as required, the implementation of activities pertaining to SDG4 Target 4.1, mainly by assisting in the organization of seminars, meetings, national capacity development workshops, and knowledge exchange under the regional programme on Quality of Education, including: 3.1 The Happy Schools Project; 3.2 Policy Dialogues on Learning Recovery 3.3 STEM4 Girls Research. 4\. Track and report on programme activities; prepare project evaluations reviewing budgetary data/ information from current or past initiatives. Respond to enquiries; monitor the budget of the projects and programmes within the Section/Unit in compliance with programme and budgetary requirements and financial regulations; alert the supervisor of errors/ omissions/ discrepancies observed and undertake corrective action. Collate information and draft regular and ad hoc budgetary/ financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors. 5\. Provide support in programme administration with regard to the preparation of outreach activities, partnership initiatives and special events. Track, retrieve, research files, reports, other records and past practices; gather and collate background information; verify information for relevance and accuracy; analyse and summarize information; identify elements of interest; prepare draft dockets and charts; assemble documents, prepare reports, presentations, speeches, etc. according to standards and formats. Look for possible venues; prepare list of participants; draft invitation letters, etc. Process requests for translation, printing, dispatch of information documents for statutory meetings; coordinate the delivery of translation services; complete forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress. 6\. In collaboration with team members, assess administrative support needs for meetings/ events/ workshops/ seminars, travel, document processing/ publication production and consultants/temporary assistance, and coordinate office support services for the same. Inform management and team members of process, procedures and timeframes to secure administrative services needed for programme/ project execution. Initiate a variety of contractual documents using examples or templates; identify consultants, suppliers (from a roster), and prepare purchase requisitions in accordance with instructions; verify requests for payments against contractual obligations in the financial system; process contractual transactions and provide information on payment status and remaining obligations to the responsible officer. Prepare minutes and monitor follow-up activities. 7\. Provide guidance and support for project and programme reporting requirements; prepare paperwork, submit and prepare requests for approval of HR-related initiatives (e.g. recruitment of temporary personnel, transfer, etc.). This can also include processing visas, security cards and other documentation; preparing regular and ad hoc reports on HR movement, leave usage etc., for the supervisor, or on other staff resources funded via the extra-budgetary envelope. Initiate travel authorization and make travel arrangements, for team staff; provide assistance to partners and stakeholders as required. Provide guidance to staff on general office processes and procedures, automated systems, computer applications, etc. 8\. Maintain/ update programme and project documentation and records, research, and track background information and documentation; maintain electronic and hard-copy files/ records/ data sources up-to- date on budgetary data, contract, personnel and other administrative matters; update staff and equipment listings; ensure the proper creation and closure of files and the safe retention of the same. Provide general office assistance, receive, register, review and draft correspondence, emails and type a variety of reports and tables to document/ transmit administrative or budgetary information; verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards; maintain mailing lists and other contact lists. Handle routine administrative tasks, such as maintaining, assessing telephone billing, etc. 9\. Perform other related tasks as requested by the Chief of Section and Programme Officer of the QE programme. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Secondary education. University Degree in the field of education, social sciences, development studies, or related areas would be desirable, but it is not a requirement. ***Work Experience*** - Minimum five (5) years (with Secondary education), or, minimum two (2) years (with Bachelor Degree) of relevant experience in administration and/or programme support service. - Experience in administrative support in an international environment, preferably in the United Nations. ***Skills and competencies*** - Excellent coordination skills. - Excellent drafting skills in English and Thai. - Capacity for accuracy and attention to detail in preparation of correspondence. - Ability to take initiatives and to provide quality and timely support and services. - Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds. - Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel. PowerPoint, etc.). - Ability to identify and negotiate best conditions for travel. - Ability to work under pressure and flexibility to adjust work schedules and priorities. ***Languages*** - Excellent knowledge of English and Thai. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Advanced degree (Masters or above) in education, statistics/economics, or administration. ***Work Experience*** - Familiarity with UN system or the administrative operation of UN agencies. - Experiences in conducting education research will be an advantage. ***Languages*** - Basic knowledge of French an asset. - Knowledge of other official UN languages (i.e. Chinese, Russian) an asset. **APPLICATION PROCESS** ----------------------- Interested applicants should click on “Apply Now” and download and complete the Employment History form (Word document). Prior to uploading the documents, at the end of the word document, please insert with the following required information • **a cover letter;** • **a full resume** (stating details of educational qualifications and work experience, present income, home and office contact addresses, email address, telephone numbers and three references); and Applications must be submitted by **11 March 2022** **(midnight, Bangkok).** Please note that applications received after the deadline will not be accepted. **ASSESSMENT** -------------- An assessment exercise may be used in the evaluation of candidates. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update [here](https://en.unesco.org/careers/geographicaldistribution)) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.