Programme Assistant (Philippine Multi-sectoral Nutrition Project), GS5, Fixed Term, Manila, Post No. 125634 (For Philippine Nationals Only)

Overview

Support the Nutrition Unit’s PMNP project through administrative and operational tasks.

You have:

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of five (5) years of progressively responsible administrative or clerical work experience is required.
• Fluency in English both oral and written is required.
• Demonstrated ability and skills to work with the diverse civil society players.
• Background and/or familiarity with emergency is a plus.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Progressive responsible experience in supporting UNICEF's operational divisions, including: office management, finance/accounting/budget, IT, supply/logistics, clerical, secretarial, or other administrative work is a plus.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,133 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a fair chance

The United Nations Children’s Fund (UNICEF) have worked in the Philippines continuously since 1948. To date, we are 120 dedicated staff working from our offices in Manila and Cotabato.

UNICEF’s vision for every child in the Philippines is intimately linked to the realization of several Sustainable Development Goals and the promise of the international community to leave no one behind. By 2030, we want to see that no child in the Philippines suffers from hunger; that every child has access to good health services, quality education opportunities, clean water and toilets; and children grow up protected and develop in an inclusive, just and peaceful society.

Since its establishment, UNICEF has been helping the Philippine government to strengthen national policies, programmes and services to ensure that all Filipino children enjoy their rights. UNICEF supports the Government to extend the coverage and implementation of policies and legislation that benefit children and the most disadvantaged; to support the implementation of positive budget reforms and leverage the considerable fiscal space; to innovate and adapt national programmes to support inclusivity and relevance in diverse remote rural areas, impoverished urban areas, hazard and conflict-prone areas; and to strengthen national capacity to monitor change for children.

As an impartial partner, we are mandated to work with both state and non-state actors to protect the rights and promote the wellbeing of every child. We have successfully worked through many Government reforms in the Philippines, and we continue to work with the national government, its different agencies and departments, and with local government units and authorities, including the Bangsamoro Transition Authority in Bangsamoro Autonomous Region in Muslim Mindanao.

UNICEF’s capacity, technical skills and structure allow us to work effectively with policy and decision-makers and be among the first responders to humanitarian crisis. It allows us to assess and respond quickly to the priorities and needs of communities in the most remote and underserved areas of the country.

UNICEF’s geographic priority areas in the Philippines include Northern Samar, Western Samar, Zamboanga del Norte and BARMM, Basilan, Lanao del Sur, Maguindanao, Sulu and Tawi-Tawi.

Visit this link for more information on UNICEF in the Philippines https://www.unicef.org/philippines/

How can you make a difference?

The Programme Assistant (CP), GS5 is primarily responsible for supporting the Nutrition Unit’s PMNP project by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement, and monitor, the project activities ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Under the supervision of the PMNP Programme Specialist the post shall undertake the following tasks:

• Facilitate the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading Terms of Reference (TOR) in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.
• Collect invoices and filing documents for approval and thereafter processing in the appropriate system applications.
• Prepare and maintain records, documents, and control plans for the monitoring of project/programme implementation and financial expenditures.
• Support the management of administrative supplies and office equipment.
• Maintain the office calendar and arrange meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
• Provide travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaise with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
• Maintain and update the system which monitors the absence of staff.
• Prepare and maintain records pertaining to programme planning and development for his/her respective section.
• Carry out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.
• Support capacity development activities, meetings, and conferences by making the logistical arrangements, by engaging with facilitators, caterers, and hosts; arranging times by liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

How to apply

Qualified candidates are requested to complete an online candidate profile in http://www.unicef.org/about/employ/ by 29 October 2023. Only applications sent through the e-recruitment portal under 566616 will be considered.

By applying through our Talent Management System (TMS) you agree to our privacy statement which is in line with the Philippines’ Data Privacy Act. You are strongly advised to read carefully through the privacy statement before submitting your application.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. A minimum of five (5) years of progressively responsible administrative or clerical work experience is required.
• Fluency in English both oral and written is required.
• Demonstrated ability and skills to work with the diverse civil society players.
• Background and/or familiarity with emergency is a plus
• Relevant experience in a UN system agency or organization is considered as an asset.
• Progressive responsible experience in supporting UNICEF's operational divisions, including: office management, finance/ accounting/ budget, IT, supply/logistics, clerical, secretarial, or other administrative work is a plus.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Male candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions