Programme Assistant (Operations & Monitoring), G5

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall guidance of the Head of Programme and direct supervision of the Programme Policy Officer - M & E, the Programme Assistant (Operations & Monitoring) will be responsible for the following duties:

1. Perform specialized and/or standardised planning, processes within programme unit activities in and supporting alignment with wider programme policies and guidelines. This include verification of planned movements and distribution of food or non-food items resolving routine issues and escalating where appropriate, to ensure that the quantity distributed, and the quality of he operation is in line with WFP standard.
2. Provide project/activity management and/or general office support following established targets with aim to support improvements to field monitoring processes and procedures for efficient implementation of the assistance programmes.
3. Within the assigned activity/area of responsibility, ensure accurate and timely programme data capturing using WFP tools (COMET & SCOPE) and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) to support operational decision-making.
4. Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines.
5. Prepare field mission reports to document programme implementation.
6. Work and exchange information with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.
7. Provide standard operational trainings for cooperating partners on WFP operational practices, monitoring tools and methods to support them to independently seld monitor and to contribute to the visibility of WFP in the coverage areas.
8. Support communication and activities with local partners, agencies, NGOs and government institutions. Through regular meetings with community leaders and cooperating
9. Support communication and activities with local partners, agencies, NGOs and government institutions. Through regular meetings with community leaders and cooperating partners on commodity pipeline, distribution arrangements, food entitlements and other relevant issues to support effective communication flow and efficient operations. Act as a point of contact for resolution of general operational queries requesting assistance where necessary, including gathering feedback and comments to support programme reviews and improve services.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
11. Perform any other related duties.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Language: Fluency in both oral and written communication in English and Siswati.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.). • Has contributed to implementation of programmes. • Has observed or assisted with policy discussions.

TERMS AND CONDITIONS

• This is a local position for Swazi nationals only.
• Qualified female applicants are encouraged to apply.
• Only short-listed candidates will be contacted.
• WFP does not charge any fees from applicants at any stage of the recruitment process.
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status

DEADLINE FOR APPLICATIONS

Deadline for receiving applications - 4 May 2021.