Programme Assistant, GS5, Tirana, Albania

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,713 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, we CARE! Get inspired by the UNICEF video below and apply to be part of this amazing organization!

UNICEF | for every child - YouTube

UNICEF Albania Office works in the ground to support government's reforms and civil society interventions to offer support, development and protection of children's rights. The office implements the country program for 2017-2021 based on UNICEF’s strategic plan 2018-2021, the SDG 2030 Agenda and the EU integration agenda. As the country aspires to join EU, UNICEF Albania office is highly engaged on contributing to the reforms in areas of education, health, justice, social and child protection with the goal of protecting children’s rights as defined in the Convention of the Rights of Children (CRC). The office delivers results on the areas of child survival and development, education, protection from violence and exploitation and youth engagement. For more detailed information check our website at https://www.unicef.org/albania/

How can you make a difference?

Under the supervision and guidance of the supervisor, the Programme Assistant supports the respective section by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Assistant works in close collaboration with a range of staff in the office, external partners and agency counterparts in support of programme delivery. S/He provides a range of procedural, administrative and operational support in the implementation of UNICEF supported activities including processing of transactions in VISION and follow up on Direct Cash Transfers (DCT) to partners under the HACT modality.

Summary of key functions/accountabilities:

• Participating in the planning, implementing and analyzing program budgets through ongoing consultations with other UNICEF units and counterparts.
• Preparing recurring and special reports as required for budget preparation, audits or other reasons. Initiating correspondence to verifying data, answer queries and obtains additional information on accounts and financial transactions.
• Arranging meeting, workshops and training courses pertaining to program development and provide support in making necessary logistical arrangements.
• Contributing to the implementation and monitoring of activities, including use of UNICEF's funds.
• Reconciling data for special reports, preparing detailed cost estimates and participating in budget analysis and projects as required
• Summarizing information reflecting current obligations and future program and/or budgetary implications.
• Maintaining, filing and updating of records in prescribed format for subsequent use.
• Serving as budget monitoring focal point and independently monitoring tables and financial overviews for program meetings and management team meetings, maintaining financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day to day transactions.
• Collecting data and other information on development and/or subject-matter activities of the country
• Processing data and information in accordance with instructions received, making necessary abstracts and computations.
• Researching, analyzing and verifying information on best practices and lessons learnt to support knowledge development and capacity building.
• Supporting capacity development activities related to performance monitoring, program development and related internal UNICEF systems/tools by drafting necessary training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of five years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.

Language Requirements: Fluency in English and Albanian is required. Knowledge of another official UN language is considered as an asset.

Technical Skills:

• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget.
• Good analytical skills.
• Experience using MS Word, Excel, PowerPoint and other software such as SharePoint

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

Applicants must be nationals of Albania or in possession of a valid work permit in the country.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.