Programme Assistant, GS5 (Global Partnership for Education)- Open to the nationals of Armenia only

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

UNICEF is looking for a motivated and experienced individual to the support the implementation of the Global Partnership for Education (GPE) programme by carrying out a range of procedural, administrative, and operational tasks, helping to develop, implement and monitor country programme activities, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

The overall objective of the programme funded by the GPE is “to support the Government of Armenia to improve the equity in access and the learning environment of basic education, response to the priority needs of the sector, strengthen institutional capacity at the Ministry of Education, Science, Culture and Sport (MoESCS).

The Programme Assistant will directly report to the Education Officer NOA (Global Partnership for Education).

Major Duties and Responsibilities

To qualify as an advocate for every child you will have…

• Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
• Collecting invoices and filing documents for approval and thereafter processing in VISION and Service Gateway.
• Preparing and maintaining records, documents and control plans for the monitoring of the GPE funded project/programme implementation and financial expenditures.
• Supporting the management of administrative supplies and office equipment.
• Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
• Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
• Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

Required Skills:

• Strong organizational, planning and prioritizing skills and abilities;
• High sense of confidentiality, initiative and good judgment;
• Ability to work effectively with people of different national and cultural backgrounds;
• Training and experience using MS Word, MS Outlook, Excel, PowerPoint;
• Strong office management skills.

Desired Skills:

• General knowledge of UN administrative policies and procedures;
• Experience of using SharePoint, SAP.

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

A minimum of five years of progressively responsible administrative or clerical work experience is required.

Languages:

Fluency in Armenian and English is required. Knowledge of another official UN language, such as Russian, is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The core competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

The functional competencies required for this post are:

• Analyzing (1)
• Applying technical expertise (1)
• Learning and researching (1)
• Planning and organizing (1)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.