Programme Assistant (GS-5, TA) Bulgaria L3 Emergency Response (open for Bulgarian nationals only), Job

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, safety.v

Since the beginning of the Ukrainian crisis more than 234 000 refugees have entered Bulgaria with 101,000 remaining in the country, out of them 40,000 children. In line with the Inter-agency Regional Refugee Response Plan UNICEF Bulgaria is assisting the government together with UNHCR and other partners to respond to the humanitarian needs of the refugee children and their families.

How can you make a difference?

The Programme Associate performs a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Main duties and responsibilities:

- Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery.

- Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.

- Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

- Supporting the management of administrative supplies and office equipment.

- Maintaining office calendar and arranging meetings.

- Taking minutes of meetings and keeping the correspondence well organized.

- Providing travel assistance to staff members for travel arrangements and entitlements based on the organization’s rules and policies.

- Preparing and maintaining records pertaining to programme planning and development.

- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans, and makes amendments and alterations as per section revisions when necessary.

- Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability and preparing background materials for participants.

To qualify as an advocate for every child you will have…

Education: completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: a minimum of five years of progressively responsible administrative or clerical work experience is required.

Language: Fluency in English and Bulgarian is required.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

[Remove below text if not a child safeguarding elevated risk role]

[If applicable] This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either: a role with direct contact with children, works directly with child, is a safeguarding response role or has been assessed as an elevated risk role for child safeguarding. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert diversity profile] are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.