Programme Assistant, GS-5, Cox's Bazar, Bangladesh #564405 (For Bangladeshi Nationals Only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, support.

How can you make a difference?

Under the guidance and general supervision of the Education Manager (P4) within the Education Section, the Programme Assistant provides operational guidance and support to facilitate the delivery of results, in line with the Joint Response Plan (JRP) and Country Programme Document (CPD). The Programme Assistant supports the Education Section by carrying out a range of procedural, administrative, financial and operational tasks, to help develop, implement and monitor the CXB education programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Summary of key functions/accountabilities:

• Prepare Harmonised Approach to Cash Transfer (HACT) transactions in EZHACT 2.0 (UNICEF’s financial platform). This includes Implementing Partner payments, including Direct Cash Transfers (DCT), Reimbursements and Reporting (including liquidations and refunding).

• Work closely with Finance colleagues in Dhaka to resolve issues arising from payment processes.

• Maintain a tracker, to keep detailed, up-to-date records of all transactions from the Education Section (both HACT and non-HACT).

• Work with PD Managers and Supply Colleagues to raise Sales Orders (SOs) for education procurement.

• Participate in grant meetings, with Implementing Partners, helping to explain processes, review payments with PD Managers and in Education Section Team Meetings and Grant Management meetings.

• Facilitate the process of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.

• Collect invoices and file documents for approval and thereafter processing in VISION.

• Prepare and maintain records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

• Support the management of administrative supplies and office equipment.

• Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organised.

• Providing travel assistance to staff members in Education Section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

• Prepare and maintain records pertaining to programme planning and development for his/her respective section.

• Support capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

For detailed job responsibilities, please see the attached TOR: ToR - PA GS5 Education CXB.pdf

To qualify as an advocate for every child you will have…

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

- A minimum of five years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset.

- Fluency in English and Bangla is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF does not charge a fee at any stage of the recruitment process. The genuine and complete vacancy announcements are published on UNICEF Careers website at https://jobs.unicef.org/en-us/listing/

Internal candidates may be given preference over external candidates. The term "Internal" refers to all staff members with fixed term, continuing or permanent appointments.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.