Programme Assistant (GFA) SC5 - Mukalla

Programme & Policy

Overview

Support implementation of GFD activities in Mukalla office areas.

You have:

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Minimum 4 years of relevant experience.
• Fluency in both oral and written communication in English and Arabic.
• Has previous experience in implementing GFD related activities.
• Has experience managing or working with digital platform for CBT; preferably SCOPE.
• Has worked on the transitions or modality shifts from GFD to CBT.
• Knowledge of the region would be a plus.

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

Aiming to feed 13 million of the most vulnerable people with food assistance, WFP’s emergency response in Yemen is the agency’s largest anywhere in the world. WFP also provides nutrition support to 1.7 million children and mothers, and delivers school meals to 850,000 children each day.

ORGANIZATIONAL CONTEXT

This job is found in WFP Yemen Country Office, Aden and the incumbent will be reporting to the designated supervisor or office in charge (OIC). & refer to other details from Generic or specific TOR.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

WFP Filed Office in Mukalla covers operations in the four governorates in the eastern part of Yemen namely Al Maharah, Socotra, Hadhramaut, and Shabwah. Mukalla FO currently implements a wide range of Live saving and live changing activities such as GFD, CBT, School Feeding, FFA, nutrition, with a strong focus on food assistance to the IDPs. WFP is also in a process of retargeting that will have a significant impact in how it operates in this part of Yemen, specifically moving from non-conditional to conditional assistance whenever possible and with an aim at self-reliance of our beneficiaries

The Programme Assistant (GFD), will work under the direct supervision of the Programme Policy Officer (GFA) S/he will be responsible to support the implementation of GFD activity in the areas under the responsibility of Mukalla Field Office.

KEY ACCOUNTABILITIES

• Provide support to the implementation of GFD in the areas under Mukalla FO’s responsibility in line with WFP’s wider programme policies and guidelines and the WFP Yemen CO ICSP;
• Coordinate and communicate with the GFD units from AO and CO and the CPs for the smooth implementation of GFD activities;
• Manage FRNs and FDP plans on a monthly basis incorporating the changes related to beneficairy numbers and the food baskets;
• Ensure that the CPs submit their CPDRs on a timely manner to make sure that they are paid in time by WFP;
• Keep track of HTS and produce DDRs on a daily basis;
• Assist in reconciliation of dispatch/delivery/distribution figures in events of any discrepancies;
• Assist in transfer modality shift from GFD to CBT when and where necessary;

KEY ACCOUNTABILITIES

• Review progress reports from the CPs – monthly CPDRs and any other ad hoc reports.
• Coordinate with the FO’s VAM and M&E team to plan regular field visits to monitor food distributions; conduct frequent field visits and report on the issues to improve programme delivery and support Field Monitors to conduct such activity
• Work closely with UNFPA at Mukalla hub to keep track of IDP movement in the region and to ensure one-off assistance to the IDPs in a timely manner;
• Assist GFA in-kind activity lead in coordinating with WFP’s cooperating partners, local authorities, UN agencies, and NGOs to perform accurate food and nutrition security analyses and to ensure efficient delivery of food and nutrition assistance;
• Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders;
• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility;
• Support capacity building of WFP staff, cooperating partners, and the local government within the thematic area of GFD;
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis;
• any other task as required

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Minimum 4 years of relevant experience.

Language: Fluency in both oral and written communication in English and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has previous experience in implementing GFD related activities.
• Has experience managing or working with digital platform for CBT; preferably SCOPE.
• Has worked on the transitions or modality shifts from GFD to CBT.
• Knowledge of the region would be a plus

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring. Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation. Knowledge of Specialized Areas Understands basic technical concepts and data andtheir relevance to food assistance programmes. Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. Strategic Policy Engagement w/Govt Understands and applies basic principles of engagement with government counterparts at the national or local level.

TERMS AND CONDITIONS

1. The applicant should be a Yemeni national or having work/residency permit.
2. WFP staff who are still under probation period are not eligible to apply for another FT position.
3. WFP staff on FT contracts must have completed one year in the current position to be eligible to apply for another FT position.
4. WFP is an equal opportunity employer.
5. WFP does not charge a fee at any stage of the recruitment process.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process
7. Applications must be submitted online:

• Using English language only.
• Indicating all your job TOR.
• Indicating clear years of experience with each job (month/year)

(NB: Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised)

DEADLINE FOR APPLICATIONS

21 February 2022

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WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: wfp.org