Programme Assistant, G-5, Division of Data, Analytics, Planning & Monitoring (DAPM), New York, United States

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a chance

The Division of Data, Analytics, Planning and Monitoring (DAPM) was established in 2019 to drive decision making and organizational learning, improve effectiveness and achievement of results of UNICEF and its partners to realize the rights and improve the life of every child. DAPM promotes the use of data and monitoring to achieve transformative impact on lives of children.

The Division is responsible for driving, shaping and guiding UNICEF’s evidence-informed analysis, strategic planning, programme monitoring and organizational performance management. As such, DAPM enables the organization to deliver on results in a more coherent manner, based on agile and contextualized programming process, and on data, evidence, and analysis, as well as the application of human-rights based and results-based management approaches.

Within DAPM, the Data & Analytics Team (DAT) is the global go-to for data on children. It leads the collection, validation, analysis, use and communication of the most statistically sound, internationally comparable data on the situation of children and women around the world. For this purpose, both traditional and innovative data and analysis – including administrative and household survey data as well as geospatial analysis, big data and machine learning – are used. DAT upholds the quality, integrity and organization of these data and makes them accessible as a global public good on the data.unicef.org website.

DAT provides leadership, strategic and normative guidance and technical support to generate data and evidence on children. The team works together with other teams within UNICEF as well as partner organizations, to support statistical systems strengthening at the country level. DAT is also fostering a data-driven transformation in how UNICEF works internally and together with partners that includes positioning UNICEF as a leader on data for children, protecting children through governance of data and building an organization-wide culture of data.

How can you make a difference?

Under the general supervision of the supervisor, you will be expected to provide dedicated budgetary and administrative support to the D&A Section.

1. Monitoring and tracking budgets in VISION focusing on achieving the following results:

• Maintenance and update of Data Team SharePoint collaboration site - a customized system (series of tools) developed to monitor D&A’s budgets, grants, contracts, including LTAs.
• Monitor various PBAs: monitor the overall commitments, expenditures of funds in accordance with the budget allotments and weekly reports on available balance with particular attention to new charges/expenditures incurred. Take necessary actions to ensure optimum use of funds. Prepare budget transfer requests, reversals etc.
• Generate various budget reports from VISION as required.
• Support the preparation of financial reports for donors in consultation with the supervisor. Advise and assist in the preparation of budget estimates for specific projects and activities.

2. Strengthen systems and capacity in the area of contractual work:

• Provide support in issuing LTAs, SSAs, PCAs, SSFAs, etc. Prepares HACT/FACE/ICE, reversals forms.
• Develop/strengthen capacity in the use of systems (series of tools) to track contracts such as LTAs, SSAs etc.
• Provide guidance with step by step on key processes for use in VISION and InSight and on rules for issuing contracts, reversals of payments.
• Monitor various contracts and LTAs.

3. Maintenance and updating of system (and related tools) for initiating and monitoring Grants:

• Maintenance of a system that tracks all OOR grants received and in particular the grant expiry dates and donor report due dates.
• Provide support with draft of allocation memos, grant extension requests in VISION, donor report submission, donor agreements.
• Develop and implement an electronic filing system for all relevant materials related to grants for the Data Team
• Take necessary actions to ensure there is follow-up on funds/materials missing from grants including drafting allocation memos etc.

4. HR management and payroll support

• Maintain a tracking system with HR related information and cost distribution for the Section.
• Prepares Funding Certificates for new positions and ensures Data Team posts have the correct funding source.

5. Other duties:

• Responsible for providing efficient and timely budgetary reports as requested.
• Providing support to develop contracts and organizing of meetings.
• Training of other staff on tools/modules etc. that include VISION.

To qualify as an advocate for every child you will have…

• Completion of secondary education.
• A minimum of 5 (five) years of relevant experience in administrative, accounting, financial or budget work
• Strong knowledge and skills in using corporate financial systems as well as standard office computer applications.
• Experience in preparing, maintaining and monitoring project budget plans and expenditures; commitments, expenditures, and liquidation of funds;
• Experience and knowledge in generating and extracting data from VISION (on usage of Budget; grants management, accounting reports, statistics, etc.) is required;
• Familiarity with SharePoint an asset;
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Candidates must be in possession of a valid US visa, citizenship or residency to be eligible to apply for this position.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.