Programme Assistant (EPR) - GS5 - Manila, Philippines

Programme & Policy

Overview

Support the effective delivery of assistance packages in emergencies.

You have:

• Completed secondary education; a bachelor's degree is preferred.
• Five or more years of progressively responsible work experience in a relative business stream with experience in general administrative work.
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station's language, if different.

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees.

We encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide and working in 123 countries and territories. WFP is well known for its ability to deliver food assistance rapidly to people in need. To respond effectively in the challenging contexts in which WFP operates, staff require sound knowledge of the fundamentals of emergency and transition programming, as well as skills in specialized areas. WFP was the recipient of the 2020 Nobel Peace Prize awarded for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war.

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes to improve nutrition and the overall quality of life of people vulnerable to food insecurity. Since 1 March 2024, WFP has been implementing the 2024-2028 Country Strategic Plan (CSP) to support the Government of the Philippines in i) addressing food insecurity, ii) reducing malnutrition and iii) strengthening the resilience of vulnerable populations. In the CSP, WFP identified three outcomes and five main activities:

• Strategic outcome 1: By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• Strategic outcome 2: By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

JOB DETAILS

JOB TITLE: Programme Assistant CONTRACT TYPE: General Service/ Fixed Term JOB GRADE: GS-5 NO. OF OPENINGS: 1 UNIT/ DIVISION: Emergency, Preparedness, and Response DUTY STATION: Manila, Philippines CONTRACT DURATION: 12 months VACANCY REFERENCE NUMBER: 833155 REMUNERATION*: Approximately Php 66.000/00+ DATE OF PUBLICATION: 31 May 2024 DEADLINE OF APPLICATION: 14 June 2024 (11:59 pm) *Salary package includes comprehensive medical insurance which can be extended to eligible dependents, social security, and leave entitlements.

This position is open to Filipino nationals only

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) works with partners towards strengthening Preparedness and Response Excellence in the Philippines (PREP), as well as towards retaining solid readiness to augment the Government’s disaster management capacity. The Programme Assistant will provide administrative support to the Emergency Preparedness and Response (EPR) team and report to the Head of Unit, or the designate.

At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance

packages.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Perform specific programme-related processes and activities within the EPR team supporting alignment with wider programme policies and guidelines. 2. Provide project management and/or general office support following established targets and WFP’s policies and procedures. 3. Compile data and support analysis to prepare financial and narrative reports (e.g. resource utilization, programme status, performance) in order to support operational decision-making and ensure timely management of resources. 4. Work and exchange information with internal counterparts, including Resource Management, Human Resources and Procurement, to support effective collaboration, implementation and monitoring of ongoing project activities. 5. Support communication and activities with local partners, agencies, NGOs and government institutions. 6. Act as a point of contact for resolution of general operational queries requesting assistance where necessary. 7. Guide junior staff and allocate tasks to other staff, including Business Support Assistant/s. 8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis. 9. Perform other related duties and responsibilities as required

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high-quality emergency programmes. Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring. Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes.

STANDARD MINIMUM QUALIFICATIONS

• Education: Candidates should have completed secondary education. A bachelor’s degree in accounting, business administration, management, information management or other similar specializations is preferred.

• Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. Previous experience in a humanitarian or development organization is desired.

• Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (Emergency Preparedness and Response (EPR), Supply Chain, Technology (TEC), Programme, Finance, Administration).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

WFP LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via https://www.wfp.org/careers/job - openings. Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process, including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

REQUEST FOR DISABILITY-RELATED REASONABLE ACCOMMODATIONS

It is essential for WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team through g[email protected].

A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

The above emails are only to be used for any disability-related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered formal applications and will not receive a reply from WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: wfp.org