Programme Assistant (Emergency Response & Food Security) - 2 Posts (Tripoli & Beirut Field Offices)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Deadline for applications:

This Vacancy Announcement will close on 22 July 2021 at 11:59 PM, Rome Time.

Terms and conditions:

-This position is open to qualified Lebanese candidates ONLY

- Female candidates are encouraged to apply.

-Only shortlisted applicants will be contacted

Duration: 06 months (extendable based on availability of fund and successful performance)

About WFP:

Assisting more than 90 million people in 83 countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.In Lebanon, WFP Lebanon provides humanitarian assistance to 1.4 million vulnerable people a month, in the form of unrestricted assistance in-kind and cash-based transfers. WFP supports as well Lebanese schools with school meals and also supports vulnerable households in protecting and improving their livelihoods through trainings and rehabilitation of local infrastructures. WFP also supports Lebanon’s National Poverty Targeting Program. To know more about WFP’s mission, please check the below video:

https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

Organizational Context:

WFP is recruiting for two positions, to be based in Tripoli Field Office and Beirut Field Office. The incumbent will report to the Programme Policy Officer (Deputy Head of Field Office) in the respective WFP Field Office.

Job Purpose:

The incumbent will be responsible for activities related to various WFP Emergency Response programmes and Food Security such as and not limited to: Direct Food Assistance (In-Kind Distribution), Accountability to Affected Populations (AAP), Food Security Sector Coordination and ensure they are undertaken within the agreed timeline and properly coordinated with relevant parties internally and externally as required. The incumbent will be expected to travel within the service areas of the respective location.

Accountabilities:

Within delegated authority and under the direct supervision of the Programme Policy Officer (Deputy Head of Field Office) and the overall guidance of the Head of Field Office, the Programme Assistant will be responsible for the following duties:

• Contribute towards ensuring a robust and practical emergency preparedness plans in the field office and implementing emergency response programs and activities.
• Contribute towards the development of a number of projects, plans, and processes, ensuring alignment with wider programme policies and guidance.
• Assist in coordinating with WFP cooperating partners, other local and international NGOs, municipalities, and local authorities on all aspects related to the implementation of ongoing and perspective WFP programs.
• Coordinate distribution schedules and related logistics affairs with other program and logistics assistants and maintain records of plans and documentation of progress in implementation of activities.
• Function as a centralized Team Lead for the in-kind distribution program in the field, working with PPO, M&E unit, Logistics Unit and Program unit at field office and country office levels.
• Verify the planned distribution of food assistance, report issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity and quality of the operation is in line with WFP standards
• Prepare a variety of elaborated reports and substantial data analysis on WFP assistance, programme status, ensuring deliverables adhere to corporate standards and quality control.
• Play a key role in grant management, reviewing proposals of WFP partners, including quality checking proposals and budgets, reviewing of narrative and financial reporting and verification of invoices of WFP Local and International Partners.
• Compile data and maintain electronic records, plans and documentation, following corporate and country office standards and guidelines, for the Field Level Agreements and partnership management between WFP and Cooperating Partners.
• Draft reports, Food release notes and other notes for the record to document programme activities implementation.
• Support enhancing coordination of the food security sector in the field through the reinforcement of linkages and synergies between relevant food security actors as well as between humanitarian and development partners
• Support in the coordination and organization of regular food security sector meeting in the field office including administration of meetings, collecting inputs, disseminating information, mapping of resources, and updating inter-agency tools and maps.
• Assist to support WFP Emergency Preparedness ad Response processes; follow corporate emergency preparedness practices to ensure WFP Lebanon is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Assist in compiling, consolidating and cleaning data at field level to support operational decision making.
• Perform other related duties as required.

Desired experiences for entry into the role:

• Experience in partnership management or grant proposal and budget review.
• Ability to facilitate discussions and coordinate tasks with multiple technical teams.
• Agility and stamina to work in a fast-paced working environment.
• Ability to maintain regular, well organized, and accurate records.
• Proficient computer knowledge and usage of MS software package, internet search and mapping.
• Advanced knowledge in MS Excel.
• Effective communication skills for diverse audience of different ethnic groups and economic levels, and interagency partners.
• Work experience with NGO or UN is a plus.

Standard minimum qualifications:

Education:

Completion of secondary school education. University degree in social sciences, business, economy, nutrition, agriculture, or other related fields is a plus.

Experience:

At least Five (5) years of progressively responsible experience with at least Three (3) years of experience in the fields of humanitarian assistance, program administration, nutrition, livelihoods, agriculture, refugee operation or other related fields.

Language:

Fluency in both oral and written communication in Arabic and English. Knowledge of French language is added advantage.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.