Programme Assistant (Cross Sectoral), GS 5, Fixed Term, Cotabato

Overview

Provide technical and operational assistance for program delivery in Mindanao.

You have:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of five (5) years of progressively responsible administrative or clerical work experience is required.
• Experience in budget management and tracking financial expenditures is required.
• Strong organizational, planning, and prioritizing skills and abilities.
• Training and experience using MS Word, PowerPoint and other UNICEF software such as SharePoint.
• Strong experience in Excel, including the development of excel-based financial monitoring and analysis systems.
• Familiarity with UNICEF and UNICEF administrative systems is a distinct advantage.
• High sense of confidentiality, initiative and good judgment.
• Good mathematical and problem-solving skills.
• Ability to work effectively with people of different national and cultural backgrounds.
• Fluency in English is required. Knowledge of Pilipino is required. Knowledge of local dialect is considered as an asset.
• Developing country work experience and/or familiarity with emergency.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,136 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a fair chance

UNICEF has been an active partner of the Government of the Philippines and civil society in realizing the rights of every Filipino child, in line with priorities to achieve the SDGs. UNICEF efforts have been focused on the most vulnerable regions identified by the Government of the Philippines Development Plan, particularly in the regions of Visayas and Mindanao. To ensure that interventions are sustainable and scaled up, UNICEF will support both the national and local government units (LGUs) as the main instruments of delivering services and building systems. The level of engagement with government institutions will consider capacities, economies of scale and sector issues.

UNICEF Philippines has two offices. One office is based in Manila and a field office in Cotabato City, the second largest city in Mindanao, Southern Philippines, with some 300,000 population. The city is the regional administrative centre of the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) and over 80 percent of the population is Muslim. Mindanao is both conflict-affected and prone to frequent earthquakes and typhoons.

Visit this link for more information on Philippine Country Office: https://www.unicef.org/philippines/

How can you make a difference?

Under the supervision of the Chief of Field Office, the Programme Assistant shall provide professional technical, operational, and administrative assistance throughout the programming process for Mindanao Filed Office programmes/projects within the Country Programme from development planning to delivery of results.

The Programme Assistant will have following tasks and responsibilities:

1. Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
2. Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
3. Supporting budget management, including the development of excel-based monitoring tools for financial expenditure tracking and analysis.
4. Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
5. Supporting the management of administrative supplies and office equipment.
6. Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
7. Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
8. Maintaining and updating a system which monitors the absence of staff.
9. Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
10. Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
11. Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

If you would like to know more about this position, please review the complete Job Description here: Programme Assistant G-5 (1) (003).pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

• Work Experience:A minimum of five (5) years of progressively responsible administrative or clerical work experience is required.

  Experience in budget management and tracking financial expenditures is required.

• Skills:

  • • Strong organizational, planning, and prioritizing skills and abilities.
  • Training and experience using MS Word, PowerPoint and other UNICEF software such as SharePoint
  • Strong experience in Excel, including the development of excel-based financial monitoring and analysis systems
  • Familiarity with UNICEF and UNICEF administrative systems is a distinct advantage.
  • High sense of confidentiality, initiative and good judgment.
  • Good mathematical and problem-solving skills.
  • Ability to work effectively with people of different national and cultural backgrounds.
  • Strong office management skills.

• Language Requirements:

  • Fluency in English is required. Knowledge of Pilipino is required. Knowledge of local dialect is considered as an asset.

Desirables:

• Developing country work experience and/or familiarity with emergency. *[Please **do not remove this desirable; it should be present in all advertisements]*

How to Apply

Qualified candidates are requested to complete an online candidate profile in http://www.unicef.org/about/employ/ by 4 September 2024. Only applications sent through the e-recruitment under job no. 574734 portal will be considered.

By applying through our Talent Management System (TMS) you agree to our privacy statement which is in line with the Philippines’ Data Privacy Act. You are strongly advised to read carefully through the privacy statement before submitting your application.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Potential interview questions