The World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP development projects focus on social protection and safety nets for the vulnerable through nutrition interventions, smallholder agricultural livelihood promotion and market support, school meals and investing in strengthening national capacities to develop and manage sustainable food and nutrition security programmes.

Through its field presence and the various activities it implements, WFP provides support to enhance government capacity to achieve its objectives as outlined in the Pro-Poor Agenda for Prosperity and Development (PAPD). In line with the above, WFP is seeking to strengthen its programme implementation in the field through the recruitment of a Programme Assistant.

JOB PURPOSE:

The Programme Assistant-CBT/HGSF will be part of a team of dedicated and committed field staff responsible to support WFP operations under the Saclepea Field Office through programme planning, monitoring, reporting and coordination to support the effective delivery of WFP assistance packages outlined in the Country Strategic Plan (CSP).

SUPERVISION RECEIVED: The Programme Assistant - CBT/HGSF will be reporting to the Programme Policy Officer (Head of Field Office) or delegated Officer-in-charge of the Field Office.

KEY ACCOUNTABILITIES:

The Programme Assistant will be responsible to carry out the following duties:

Perform specialized and/or standardized processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
Provide project management and/or general office support following established targets and WFP’s policies and procedures.
Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.
Perform accurate, timely recording of data within the specific technical area of work (e.g. Cash-Base Transfer, Home-Grown School, food security and vulnerability assessments) following corporate standards and guidelines.
Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
Support communication and activities with local partners, agencies, NGOs and government institutions.
Act as a point of contact for resolution of general operational queries requesting assistance where necessary.

SPECIFIC JOB REQUIREMENTS

Provide support to implementation of various activities under the Saclepea Field Office in alignment with wider programme policies and guidelines;
Provide activities management support to specific programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures;
Prepare a range of reports supported through data collection, collation and analysis and highlight issues, successes and to ensure that deliverables adhere to corporate standards and quality programme delivery;
Ensure accurate, timely provision of data on beneficiaries and transfer requirements to support planning and delivery of assistance and food release notes are processed through corporate platforms or tool/s;
Liaise with partners including the Ministries of Education, Agriculture and Gender, Children and Social Protection) to support effective monitoring and reporting of ongoing CBT and Home-Grown School, Feeding programme activities;
Coordinate and communicate with local partners including government to ensure efficient delivery of programme activities including food assistance;
Support the capacity building of cooperating partners and government within the specific technical areas defined under WFP’s programme;
Support internall information sharing with other WFP staff to support effective collaboration, implementation and monitoring of ongoing WFP activities;
Resolve a range of operational queries and problems relating to programme implementation in the field;
Perform other duties as required/assigned.

4Ps CORE ORGANISATIONAL CAPABILITIES

4P Theme

Capability Name

Description of the behavior expected for the proficiency level

Purpose

Understand and communicate the Strategic Objective

Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change

Suggests potential improvements to team’s work processes to supervisor

Make the mission inspiring to our team

Explains the impact of WFP activities in beneficiary communities to teammates

Make our mission visible in everyday actions

Articulates how own unit’s responsibilities will serve WFP’s mission

People

Create an inclusive culture

Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback

Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit

Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions

Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results

Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments

Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive

Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units

Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships

Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable

Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships

Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education. A post-secondary certificate in the related

functional area is desirable.

Experience

At least three years of experience in monitoring and evaluating the activities of large scale programmes, database management, data collection and conducting surveys at field level, participatory assessment and monitoring, data processing or analysis and computer experience and M&E design experience.

Knowledge

Has experience analyzing programme output and outcome data.

General knowledge of WFP monitoring and evaluation systems and standards.

Desirable Skills

Has facilitated communication with technical teams (i.e. nutrition, VAM, Social Protection, etc.).

Has contributed to implementation of programmes.

Has observed or assisted with policy discussions.

Language

Fluency in both oral and written communication in the English language

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food

Assistance

Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.

Transfer Modalities (Food, Cash, Vouchers)

Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Knowledge of Specialized Areas

Understands basic technical concepts and data and their relevance to food

assistance programmes.

Emergency Programming

Displays capacity to provide inputs into the development, implementation and realignment of high-quality emergency programmes.

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Added 3 years ago - Updated 3 years ago - Source: wfp.org