Programme Assistant (ARBE)

Programme & Policy

Overview

Support programme development and implementation in disaster risk reduction.

You have:

• Bachelor’s degree in accounting or finance, with two (2) years of professional work experience in the areas of accounting/finance.
• Experience in program management, preferably in providing support in project planning, coordination and implementation.
• Demonstratable experience working with standard software (Word, Excel, Access, and PowerPoint).
• Proficiency in one of the AU working languages is required; fluency in another AU language and or French is an added advantage.
• Possession of professional qualification/certification will be considered as an advantage.

Job Description

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  Job Title: Programme Assistant (ARBE)

  Posting Start Date: 9/23/25

Job Description: AU Values

• Respect for Diversity and Team Work • Think Africa Above all • Transparency and Accountability • Integrity and Impartiality • Efficiency and Professionalism • Information and Knowledge Sharing

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Organization Information

Reports to: DRR Technical Coordinator (SEBE Directorate) Directorate/Department : Department of Agriculture, Rural Development, Blue Economy & Sustainable Environment (ARBE) Division : Sustainable Environment and Blue Economy Number of Direct Reports: 0 Number of Indirect Reports: 0 Number of Positions: 1 Job Grade: P1 Contract Type: Fixed Term Location: Addis Ababa,Ethiopia

Purpose of Job

The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Natural Disaster Risk Reduction Programme through the Intra-ACP 11th EDF. The programme intends to strengthen disaster risk governance for resilience in African regions and countries to contribute to creating enabling policy environment that will facilitate implementation of DRR Programmes in RECs and Member States.

The AUC is responsible for the overall continental coordination of the programme implementation which include the strengthening Disaster Risk Governance for Resilience in African Regions and Countries through facilitation of capacity building for RECs and Member States, reinforcing and operationalization of the implementation continental monitoring and reporting framework, prudent management of financial resources, and monitoring and evaluation.

Main Functions

Under the direct supervision of the DRR Technical Coordinator, the Programme Assistant : • Support programme development, planning, and implementation. • Assist in organizing workshops, conferences, and meetings. • Coordinate data collection, analysis, and reporting. • Facilitate communication with Member States, partners, and stakeholders. • Provide administrative, procurement and logistical support. • Assists in preparation of financial documents and reports and perform various clerical duties.

Specific Responsibilities

• Assist in the preparation of periodic Financial Statements; • Assist to maintain and generate accurate financial records, in line with the AU Financial Rules and Regulations and International Public Sector Accounting Standards (IPSAS); • Analyze all financial supporting documents received and ensure their proper filing • Reconcile receivables and payables from DRR programme; • Review of the financial documents and ensure that all payments, receipts and adjustments under are adequately supported; • Assists with preparation of information and documentation for external and internal audits; • Assist on preparation of responses to audit queries and assist in the implementation of audit recommendations; • Prepare payment and ensure all documentation is available and payments are done in accordance with AU Rules and Regulations; • Participate in DRR Programme Management Unit (PMU) meetings; • Support in facilitating training on grants management; • Perform any other related duties assigned by supervisors.

Academic Requirements and Relevant Experience

• Bachelor’s degree in accounting or finance, with two (2) years’ of professional work experience in the areas of accounting/finance. • Experience should be in program management, preferably in providing support in project planning, coordination and implementation. • Demonstratable experience working with standard software (Word, Excel, Access, and PowerPoint) • Possession of professional qualification/certification will be considered as an advantage. • Proficiency in one of the AU working languages is required, fluency in another AU language and or French in particular is an added advantage.

Required Skills

• Excellent communication skills (oral and in writing) • Strong analytical and problem-solving skills. • Proficiency in Microsoft Office and Google Suite. • Conscientious in observing deadlines and achieving results • Excellent interpersonal skills and ability to work in a multicultural environment • Sound planning and organizational skills • Ability to negotiate diplomatically • Ability to travel extensively. • Strong organizational and time management skills. • Flexibility and adaptability.

Leadership Competencies

Change Management

Managing Risk

Core Competencies

Teamwork and Collaboration

Accountability awareness and Compliance

.Learning Orientation

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and Information Sharing

Drive for Results

Continuous Improvement Focus

.

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES: Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 75,024.13 (P1 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 56,563.87 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than October 7, 2025 11h59 p.m. EAT. - Only candidates who meet all job requirements and are selected for interviews will be contacted. - Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise. - The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply. - Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe, Seychelles, and Somalia.

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Potential interview questions

Added 8 months ago - Updated 8 months ago - Source: au.int