Programme Assistant

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UNESCO - United Nations Educational, Scientific and Cultural Organization

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Application deadline 2 years ago: Sunday 9 May 2021 at 23:59 UTC

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Contract

This is a G-2 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 1,018 USD.

Salary for a G-2 contract in Rabat

The salary of a G-2 depends on the duty station. The minimum salary there is 10,318 MAD (~1,018 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-2 contracts.

**OVERVIEW** ------------ Parent Sector : Social and Human Sciences Sector (SHS) Duty Station: Rabat Job Family: General Administrative Support Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 09-MAY-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The post is located in the Social and Human Sciences Sector under the overall delegated authority of the Director a.i of the UNESCO Maghreb Office. As a team member, the Programme Assistant provides support in the organization and delivery of activities and programmes of the Social and Human Sciences Sector. In particular, the incumbent will: • Produce complete and in final form documents, publications and correspondence related to the work of the Section/Unit from draft texts. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets; ensure accuracy and compliance with the approved amounts; enter data in, and run reports from, automated systems in order to support preparation of regular and ad-hoc budgetary/financial updates, reporting on programme/ project delivery, statistics and/or projections for use and scrutiny by the supervisor(s) or responsible manager. Provide administrative support for fund raising initiatives. • Prepare a variety of administrative documentation using examples or templates; initiate administrative procedures and ensure follow-up, -including payment follow-up-, in collaboration with the Administrative Office. Inform team member of specific administrative process and related procedures to support work planning and timely and coordinated execution of work; follow up and alert team members of outstanding payments, timeframes and bottlenecks. Perform general administrative tasks such as leave and attendance recording maintain files (both paper and electronic) and databases for work unit and assist in providing software and office equipment support. • Organize official meetings, events and workshops by booking venues, equipment and providing other related logistical support. Organize official travel in conjunction with meetings, events and workshops; make travel arrangements; track and prepare itinerary and agenda; facilitate travel by providing/clarifying information and preparing the necessary documentation such as visa applications. Provide administrative support for the events; collate/format information and data for presentation in final form; inform participants; organize the distribution of documentation; collect minutes/information/documentation and prepare associated documentation.. • Receive, analyze, sort, register and distribute correspondence and documents; update and maintain large distribution lists and process requests for data and reports; determine the importance and priority of documents received and follow-up, draft correspondence and emails; review, proofread and edit outgoing correspondence according to standard practices and protocol ensuring proper grammar, spelling and punctuation; recommend changes/corrections; and handle arrangement for translations of documents. Maintain information systems and databases in both physical and electronic media by recording, updating and retrieving information, documentation and data. Assist in the preparation of presentation materials using appropriate technology/software. • Respond to enquiries and follow up on routine outstanding matters; route information and queries as appropriate; provide information to supervisor(s) and colleagues; make appointments, receive visitors and take telephone calls, answering enquiries and/or referring them to the specialist/ service concerned. Liaise with various internal services to obtain additional information/clarifications. Provide guidance to short-term/temporary staff on general office processes and procedures, automated systems, computer applications, etc. • Additional activities that may be required to ensure the success of the work team. Long Description ---------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** • Completed secondary, technical and/or vocational education. ***Work Experience*** • A minimum of 5 years of relevant work experience in project management assistance and/or administrative tasks or related areas. ***Skills/Competencies*** • Excellent interpersonal communication skills including drafting skills. • Good organizational and coordination skills. • Discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds. • Ability to contribute to team-building and to provide quality and timely support and services. • Flexibility to adjust work schedules and priorities; capacity to work effectively under pressure. • Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.). ***Languages*** • Excellent knowledge of Arabic and French and good knowledge of English. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** • Post-secondary courses/degrees in accountancy, finance, administration and/or project management. ***Work Experience*** • Experience in the UN System or other international organizations. **APPLICATION PROCESS/PROCEDURE** --------------------------------- Interested candidates should complete the on-line application and complete the Employment History form (Word file). At the end of the Word file, insert an additional page to include a personal CV. Additional Information: • Service contract duration is for a period of 3 months with possibility of extension subject to satisfactory performance and availability of funds. • Incomplete application files will not be considered. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Added 2 years ago - Updated 2 years ago - Source: careers.unesco.org