Programme Assistant

Volunteering Admin Programme & Policy

Overview

Provide monitoring and evaluation support for the Women Peace and Humanitarian Fund.

You have:

• Up to 2 years of professional work experience at the national and/or international level in Africa, or other relevant programmes.
• Excellent oral and written skills; excellent drafting, formulation, and Monitoring, and reporting skills.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.
• Ability to work effectively in a multicultural team of international and national personnel.
• Have affinity with or interest in Gender Equality and the Empowerment of Women and Girls, volunteerism as a mechanism for durable development, and the UN System.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women in South Sudan supports the government to implement commitments to international normative standards on gender equality and women’s human rights. The new UN Sustainable Development Cooperation Framework (UNSDCF) for 2022-2026 and the corresponding UN Women South Sudan Strategic Note (2022-2026), defining UN Women’s strategic engagement in South Sudan, focuses on strengthening the national structures and mechanisms for gender mainstreaming in policies, plans and budgets; supporting efforts to prevent and eliminate violence against women; promoting women’s economic empowerment; promoting policies and government investment in women’s empowerment and resilience building in the context of climate change, humanitarian crisis as well as threats to peace and security. UN Women works with a range of stakeholders in South Sudan including the government, civil society and women’s organizations, youth, UN agencies, and donors, to promote gender equality and women’s empowerment. Composed of representatives from donors, United Nations entities, and civil society organizations, the Women Peace and Humanitarian Fund (WPHF) is a global pooled funding mechanism that aims to re-energize action and stimulate a significant increase in financing for women’s participation, leadership, and empowerment in peace and security processes and humanitarian response. The WPHF is a flexible and rapid financing mechanism. It supports quality interventions designed to enhance the capacity of local women to prevent conflict, respond to crises and emergencies, and seize key peacebuilding opportunities. The overall goal of the WPHF is to achieve peaceful and gender-equal societies. Achievement of this goal will require that women are empowered to participate in, contribute to, and benefit from conflict prevention, crisis response, peacebuilding, and recovery. In South Sudan, Civil Society Organizations have been selected as Responsible Parties for the WPHF Programme. UN Women acts as the WPHF’s Technical Secretariat at the global level. UN Women also acts as a Management Entity for civil society organizations where UN Women has a country presence. The M&E Assistant will be located at the UN Women South Sudan Country Office under the direct supervision of the UN Women WPHF focal Point.

Within the delegated authority and under the supervision of the Programme Manager or his/her designated mandated representative(s), the UNV Programme Assistant will:

1. Provide monitoring and evaluation support to the effective implementation of the Women Peace and Humanitarian Fund in South Sudan • Support implementation of the Country Office Monitoring, Evaluation, and Reporting Plan for WPHF partners. • Ensure effective implementation and periodic monitoring of the WPHF programme. • Periodically consult with and report to the WPHF Management Team on progress in implementation, bottlenecks, and challenges. • Support the training of staff and Partners on Results Based Management and Results Reporting. • Generate timely quarterly and annual work plan reports for review by respective Programme Units and approval by management. • Support in conducting periodic monitoring visits and spot checks. • Support donor reporting. • Participate in assigned UNSDCF groups which include the SDG and Data for Development and M&E group meetings. • Support implementation of Country Office Programme activities related to data and evidence generation and management. • Support coordination of research and evaluations to be conducted by UN Women South Sudan and its partners.
2. Provide administrative support in the financial management of the WPHF Partners • Prepare budget revisions, revise project awards and status, and determine unutilized funds and a project's operational and financial close. • Provide administrative support in monitoring and preparing the budget and the finances of programmes/projects and in practicing FACE forms. • Prepare non-PO vouchers for development projects. • Monitor the setup of budgets in Quantum to ensure their accordance with budgets agreed with donors and are input into Quantum. • Control allotments, monitor expenditures, and prepare budget revisions of the programmes on a regular basis. • Contribute to the preparation of regular financial reviews and reports of the programmes. • Prepare the supporting documents and requests for procurement and payments and Process payment for consultants as delegated.
3. Provide administrative support • Undertake all logistical, administrative, and financial arrangements for organizing meetings, workshops, events, and missions. • Make travel arrangements for the Programme Team, including travel requisitions and claims. • Draft minutes in meetings and workshops. • Assemble briefing materials and prepare PowerPoint and other presentations in collaboration with the Programme team. • Maintain an efficient filing/documentation system of programme documents, ensuring their safe keeping.
4. Facilitation of knowledge-building and knowledge sharing • Support organizing training for the partners on the programme and operations-related issues. • Support in the translation that would extend to simultaneous interpretation.
5. Performs other official duties and tasks which the Programme Manager may request.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take an active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results, and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs:

As an active [UN Women] team member, efficient, timely, responsive, client-friendly, and high-quality support rendered to UN Women and its beneficiaries in the accomplishment of her/his functions, including: • The management and substantive and contextual monitoring of programmes on gender equality is ensured, including quarterly internal online reports and reports to donors. • The preparation and updating of project documents and work plans are ensured. • Programme results are achieved, documented, and communicated. • Knowledge, lessons learned, and good practices from programmes are available and disseminated. • The organization of seminars, meetings, and training workshops is ensured. • Meeting minutes are written, and their recommendations are closely followed up • Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed

• Professionalism: demonstrated understanding of operations relevant to UN Women; technical capabilities or knowledge relevant or transferrable to UN Women procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UN Women in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UN Women’s mission and vision, as well as to the UN Core Values.

• Up to 2 years of professional work experience at the national and/or international level in Africa, or other relevant programmes; experience with NGO’s is an asset, as is experience working in the UN or other international development organization. • Excellent oral and written skills; excellent drafting, formulation, and Monitoring, and reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete) • Sound security awareness; • Have affinity with or interest in Gender Equality and the Empowerment of Women and Girls, volunteerism as a mechanism for durable development, and the UN System.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Conditions of Service for National UN Volunteers

The contract lasts for the period indicated above with the possibility of extensions subject to the availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to the duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health, and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service. Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) will be provided monthly.

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Potential interview questions

Added 4 days ago - Updated 7 hours ago - Source: unv.org