PROGRAMME ASSISTANT

Overview

Provide administrative and program support for UNESCO's education projects

You have:

• University degree, secondary, technical and/or vocational training
• A minimum of 5 years of relevant experience
• Experience in project management, coordination and implementation
• Excellent knowledge of English and Mandarin (oral and written)
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook, SharePoint)
• Capacity to work in a team as well as independently

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Beijing Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Programme Coordination Type of contract : Non Staff Level : Level 2 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 5-Jan-2025 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the authority of the Director of UNESCO Reginal Office for East Asia in Beijing and the direct supervision of the Education Programme Specialist the incumbent shall provide administrative and programme-related we assistance, and carry out the following duties and responsibilities: 1\. Provide necessary administrative support with respect to project implementation, monitoring & evaluation, budget monitoring, reporting and update of relevant databases within the framework of UNESCO’s programmes. 2\. Assist drafting contracts, prepare and monitor payments, oversee budget situation, communicate and follow up with project partners, oversee the work of interns, to ensure smooth implementation of programme activities and related contracts. 3\. Assist in the preparation of UNESCO work plans, project proposals for mobilization of voluntary contributions, reporting and updating of relevant databases within the framework of UNESCO’s regular programme and voluntary contributions. 4\. Assist in organizing events, seminars, workshops and trainings, provide support for the Unit and undertake travel missions in support of project and programme implementation. 5\. Assist in preparing various reports, communications and correspondence such as periodic reports on the implementation of the programme, country briefings, UN reporting, meeting minutes, inputs to office publications and social medias, website update, speeches, presentations, memos letters and other correspondence, and provide informal translation and interpretation (Chinese – English) when needed. 6\. Assist in maintaining contacts with UNESCO National Commissions, line ministries, UN agencies, development agencies, donors and NGOs in five countries that the regional office covers namely China, Mongolia, Japan, Democratic Peoples Republic of Korea and Republic of Korea. 7\. Undertake any other assignments work related requested by the Director or the Education Programme Specialist. Long Description ---------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- EDUCATION - University degree, secondary, technical and/or vocational training WORK EXPERIENCE - A minimum of 5 years of relevant experience - Experience in project management, coordination and implementation SKILLS/COMPETENCIES • Demonstrating/safeguarding ethics and integrity; • Demonstrating corporate knowledge and sound judgment; • Self-development, initiative-taking; • Facilitating and encouraging open communication in the team, communicating effectively; • Creating synergies through self-control; • Managing conflict; • Capacity to work in a team as well as independently; • Operates in compliance with UNESCO’s rules and regulations. LANGUAGES - Excellent knowledge of English and Mandarin (oral and written) **DESIRABLE QUALIFICATIONS** ---------------------------- EDUCATION - Degree in Administration Management, Public Relations, International Relations, Languages or Education WORK EXPERIENCE - Of the five years relevant experience, at least two years working experience in an international organization or diplomatic entity - Relevant professional experience in project administration as well as communication with partners SKILLS / COMPETENCIES - Proficiency in MA Office applications (Word, Excel, PowerPoint, Outlook, SharePoint) **BENEFITS AND ENTITLEMENTS** ----------------------------- Benefits include: 2.5 days of leave per month, up to 25% of the basic salary with proof of enrolment in a medical insurance and pension plan. Please note that UNESCO is a non-smoking Organization. A WRITTEN ASSESSMENT MAY BE USED IN THE EVALUATION OF CANDIDATES. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.* Please note that UNESCO is a non-smoking Organization.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: careers.unesco.org