Programme Assistant

Volunteering Programme & Policy

Overview

Assist in the development and outreach of the UN Synthetic Drug Strategy.

You have:

• Solid experience with standard IT software/applications (MS Word, Excel, etc.) is required.
• Work experience with the United Nations System or similar international organization is desirable.
• A field of programme/project assistance is required.

Contract

This is a UNV International Youth contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Youth contracts.

The post is located in Portfolio Management and Outreach (PMO) team of the Laboratory and Scientific Services (LSS), Drugs, Laboratory and Scientific Services Branch (DLSSB) Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Coordinator, Synthetic Drug Strategy.

The UNODC Synthetic Drug Strategy (SDS) provides a framework for countries to strengthen their responses to the challenges posed by synthetic drugs through the adoption and implementation of comprehensive, balanced, effective and science informed actions. Through the framework of the SDS, UNODC leverages various in-house expertise and cross UN collaborations to provide capacity building and technical assistance to countries around the world, coordinating global efforts. As part of the SDS portfolio, UNODC has also developed the UN Toolkit on Synthetic Drugs to assist countries in implementing the guidance found in the SDS, which serves as a one-stop shop to bring together interagency tools and resources covering multiple areas of expertise on synthetic drugs on a single platform. The purpose of the assignment is to support the ongoing development of the UN Toolkit on Synthetic Drugs as well as the implementation and outreach of the UNODC Synthetic Drug Strategy (including Opioid Strategy) portfolio.

The Laboratory and Scientific Services (LSS), through its Global Scientific and Forensic Programme, aims to strengthen forensic capacity and skills worldwide by providing tailored scientific services to deliver cross-cutting solutions to address drugs, crime and terrorism.

Within the delegated authority and under the supervision of Programme Manager or his/her designated mandated representative(s), the UN Volunteer Programme Assistant will:  Assist in day-to-day implementation of Synthetic Drug Strategy portfolio.  Provide support in preparing project events, including workshops, meetings, trainings, etc.  Provide secretarial, administrative and logistics support to Synthetic Drug Strategy meetings, trainings, workshops.  Assist in developing and compiling internal inventory (e.g. equipment, publications, visibility materials).  Assist in the preparation of programme/project budget proposals, intermediate and final reports (follow up with relevant colleagues on outstanding commitments, liabilities, etc.)  Assist in setting up and maintaining files/records of the meetings, as well as list of follow up actions, as necessary.  Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:  Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);  Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;  Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.  Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;  Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;  Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs:  Delegated assignments are addressed effectively and executed on time.  Internal inventory is compiled and submitted for final review.  Meetings, trainings, workshops are supported efficiently.  Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.  A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

 Professionalism: demonstrated understanding of operations relevant to UNODC; technical capabilities or knowledge relevant or transferrable to UNODC procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;

 Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;

 Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

a field of programme/project assistance is required.  Solid experience with standard IT software/applications (MS Word, Excel etc.) is required.  Work experience with the United Nations System or similar international organization is desirable.

The UNV will be based in Austria, Vienna. This is the location of UNODC HQ enabling the UNV to work, gain insight and collaborate closely with a many different parts of the organization. Austria is a well-developed country with a high standard of living, good communications infrastructure, banking and medical facilities.

As this is an international UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): USD 2284.81 Entry lump sum (one-time payment): USD 4000 Exit allowance (for each month served, paid on completion of contract): USD 225 Family allowance: $250 per month for one dependent. $450 per month for two or more dependents Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated) Maternity Leave: 16 weeks Paternity Leave: 10 days

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org