Programme Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,456 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 3JMADM0701RP Grade : G-4 Parent Sector : Field Office Duty Station: Kingston Job Family: Administration Type of contract : Fixed Term Field Duration of contract : 2 years, renewable Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 17-JUN-2024 **- EXTENDED** UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates who are entitled to work in the Jamaica may apply to this position.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- This post of programme assistant is located in the finance and administrative unit of the UNESCO Office for the Caribbean, UNESCO Kingston office and works under the overall delegated authority of the Director of the Office, and the direct supervision of the Finance and Administrative Officer of the Office. As a team member, the Programme Assistant provides support in the organization and delivery of programme activities/ projects carrying out a range of office support and administrative functions. Specific tasks for the post will be as follows: Long Description ---------------- - Assist programme specialist, administration and direction with the organization of meetings, events and workshops by booking venues, equipment and providing other related logistical support. - Identifying, reviewing for style, format and accuracy, and assembling documents and pertinent information in support of such events and meetings; collating information and data for presentations. - Initiating procedures for associated services required; provide administrative support during the event. - Consequently the incumbent will create contract requests for procurement of goods and services related to programme activities; workshops and meetings. - Creation of vendor accounts for suppliers and contractors engaged by the Office. Long Description ---------------- - Initates travel plans, travel requests, security clearance and travel claim for office personnel for missions in conjunction with programme activities; workshops, meetings, conferences or sessions. - Makes travel agreements for participants of UNESCO programme activities and invited persons (other than UNESCO personnel); tracks and prepare itinerary and agenda; prepare associated documentation. - Facilitate the orientation of visiting officials by providing information and preparing the necessary documentation. Long Description ---------------- - Reviews requests for payments against contractual obligations in the financial system, and provides information on payment status and unliquidated obligations (ULO) reports to programme sectors. - Prepare the payment file for goods received and services rendered for programme activities; workshops and meetings based on valid commitments of the funds of the Organization. - Draft routine internal and external correspondences, responds to enquires and follows- up on routine outstanding matters; provides information to supervisor(s) and colleagues. - Runs reports from the automated systems in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and /or projections for use and scrutiny by supervisor and responsible managers. - As directed, liaises with HQ services to obtain additional information/clarification. - Records, updates and retrieves information, documentation and data from the Office/Bureau filing systems. - Runs reports from the automated systems in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and /or projections related to programme activities for use and scrutiny by supervisor and programme - Additional activities that may be required to ensure the success of the work team. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical and/or vocational school education. ***Work Experience*** - At least three (3) years of relevant work experience in administration, project assistant, office administration or related fields. ***Skills and Competencies*** - Good communication and interpersonal skills, tact and diplomacy. - Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently with complex and sensitive situations. - Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint). ***Languages*** - Excellent knowledge (oral and written) of English. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work Experience*** - Relevant experience in similar functions within the UN system or any international organization/institution. ***Skills and Competencies*** - Good organizational and coordination skills; ability to take initiatives, establish priorities and monitor own work plans. ***Languages*** - Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 2 072 610 Jamaican dollars JMD. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://www.unesco.org/sites/default/files/medias/fichiers/2024/02/Brochure%20staff%20benefits%20-%20HR%20Brochure%20Locally%20recruited%20staff.pdf). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.