Programme Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of the UNV Country Coordinator, the UNV National Specialist will perform the followings tasks:

Support the UNV Field Unit

• Direct contact with Volunteer organizations, NGOs working and the UN Communications Team and the Operations Management team;
• Assist with program-related procurement of services/goods and ensuring adherence to policy and guideline;
• Undertake or support logistical, administrative, and financial arrangements required for the successful planning and delivery of UNV activities including recruitments, reassignments, end of assignments.

Travel Management

• Organize, arrange, and follow-up travel requests for UNVs where needed;
• Work with UNDP travel officers and other UN Entities to ensure clearances for travel are organized;
• Document travel requests and monitor travel-related activities.
• Make travel arrangements for the Programme Team and UNVs where needed, including travel requisitions and claims;

General Administrative Tasks

• Assist in the daily management of the Field Unit;
• Respond to volunteer queries and correspondences;
• Organize monthly volunteers meetings;
• Organize induction and support preparation of induction information briefs:

Communications

• Assist the UNV Programme Analyst in the constant communication with the UN Volunteers’ group;
• Assist in planning and organizing events, missions, workshops, meetings, and other gatherings;
• Support/ create stories to be promoted at national and international level as best-practices of volunteering in the Country;

Support the Country Coordinator where needed.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

A degree in business, commerce, administration, or finance will be desirable. Experience in communications is also valuable.

Required experience:

36 Months

Experience remark:

Demonstrated interest and/or experience (up to 3 years) in administration and communications.

Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Language skills:

• English(Mandatory), Level - Working Knowledge

Area of expertise:

Logistics and supply management, Development programme/project administration, Other communications related experience

Area of expertise details:

Administration, Travel, Procurement.

• 3 years of previous relevant experience in administration or project/programme management and/or communications;
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, Power-point, etc.
• Good writing and communication skills.

Driving license:

Yes

Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Professionalism, Respect for Diversity, Self-Management, Technological Awareness

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Fiji and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 08 February 2021