Programme Assistant
Perform administrative and financial functions to support program delivery.
This opening expired 2 years ago.
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Overview
Perform administrative and financial functions to support program delivery.
You have:
- Secondary School Education.
- Three years of relevant experience in financial and/or administrative support work.
- Working knowledge (proficient - level C) of French and limited knowledge (intermediate – level B) of English.
- Good knowledge of the MS Office applications, Internet and office technology equipment.
- Candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station.
Organizational Setting
The main objective in the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in the FAO Representation in Rabat, Morocco.
Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received/Exercised
The Programme Assistant reports to the Assistant FAO Representative (Administration). He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results
• Collect and compile data on programme and/or project activities to support reporting and delivery. • Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc. • Review and prepare routine documentation and correspondence related to assigned procurement actions. • Provide information on programme and/or project expenditures and status of programme and /or project budget. • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts. • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries. • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements. • Perform other duties as required.
Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education. Experience: Three years of relevant experience in financial and/or administrative support work. Languages: Working knowledge (proficient - level C) of French and limited knowledge (intermediate – level B) of English. IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment. Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement
Technical Skills
• Good knowledge of corporate information systems. • Good knowledge of common administrative and financial rules and regulations. • Good knowledge of communication and documentation standards.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks under a tight deadline? | This question assesses your time management and prioritization skills. | Provide a specific example that highlights your ability to organize and execute tasks efficiently. |
| Tell us about a situation where you provided exceptional administrative support. What was the outcome? | The interviewer is looking for insights into your effectiveness in administrative roles. | Pro members can see the explanation. |
| How do you ensure accuracy in financial documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with MS Office applications. Which tools do you use most frequently? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to communicate effectively with team members and stakeholders? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
fao.org
