Programme Assistant
Provide administrative and financial support for programmes and projects
This opening expired 2 years ago.
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Overview
Provide administrative and financial support for programmes and projects
You have:
- Secondary School Education.
- Three years of relevant experience in financial and/or administrative support work.
- Working knowledge (proficient - level C) of English.
- Good knowledge of the MS Office applications, Internet and office technology equipment.
- Candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance.
Organizational Setting
The Regional Office for the Near East and North Africa (RNE) leads FAO's support to countries in the region in transforming their agrifood systems to achieve the Sustainable Development Goals (SDGs). It identifies regional priorities for food security, agriculture and rural development and ensures the planning and implementation of FAO's strategic response in the region through a multidisciplinary approach. It implements approved programmes and projects, monitors programme implementation, and ensures that they contribute to addressing regional priorities. RNE also advises on the incorporation of regional priorities into the Organization's Strategic Framework and Programme of Work and Budget. RNE supports regional policy dialogues, facilitates the emergence of regional partnerships, and supports knowledge exchange, capacity development and resource mobilization for food security, agriculture and rural development in the region. It develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).
The post is located in the Regional Office for the Near East and North Africa (RNE) in Cairo, Egypt.
Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received/Exercised
The Programme Assistant reports to the Senior Field Programme Officer in RNE. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results
• Collect and compile data on programme and or project activities to support reporting and delivery. • Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc. • Review and prepare routine documentation and correspondence related to assigned procurement actions. • Provide information on programme and/or project expenditures and status of programme and /or project budget. • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts. • Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries. • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements. • Perform other duties as required.
Impact of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education. Experience: Three years of relevant experience in financial and/or administrative support work. Languages: Working knowledge (proficient - level C) of English. IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment. Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement
Technical Skills
• Good knowledge of corporate information systems. • Good knowledge of common administrative and financial rules and regulations. • Good knowledge of communication and documentation standards.
Potential interview questions
| Can you describe a situation where you had to handle multiple administrative tasks at once? | This question assesses your multitasking and organizational skills under pressure. | Focus on specific examples that highlight your ability to prioritize and manage time effectively. |
| How would you deal with a difficult colleague when working on a team project? | This question aims to evaluate your teamwork and conflict resolution skills. | Pro members can see the explanation. |
| Describe your experience with financial management in previous roles. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to ensure accurate documentation of projects? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you have improved a process in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
fao.org
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