Programme Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

**OVERVIEW** ------------ Post Number : CI 141 Grade : G-4 Parent Sector : Communication and Information Sector (CI) Duty Station: Paris Job Family: Communication and Information Type of contract : Fixed Term Duration of contract : 2 years, renewable Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 15-JAN-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates who are entitled to work in France may apply to this position*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Assistant Director-General for Communication and Information, overall guidance of the Director of the Division for Freedom of Expression, Media Development and Media and Information Literacy and the direct supervision of the Head, Unit for Media and Information Literacy and Digital Competencies (CI/FMD/MIL), the Programme Assistant shall provide support in the organization and delivery of programme activities, carrying out a range of office support and administrative functions. In particular, the incumbent will perform the following duties: - Produce finalised documents, publications and correspondence related to the work of the Unit from draft texts. - Search, synthesize, compile, review and update information and data to develop documents, work plans and budgets and ensure accuracy and compliance with the approved amounts. - Provide administrative support for fundraising initiatives and events, including assisting in the preparation of presentation materials. - Perform general administrative tasks such as leave and attendance recording, initiate administrative procedures and ensure follow-up, maintain files (paper and electronic), information systems and databases in both physical and electronic media and assist in providing software and office equipment support. - Prepare a variety of administrative documentation and inform and follow up with team members on specific administrative processes and related procedures to support work planning and timely and coordinated execution of work. - Organize official meetings, events and workshops, including organizing travel arrangements in conjunction with these, by booking venues, equipment and providing other related logistical support. - Ensure that correspondence and documents are analyzed, registered and dispatched in a proper manner, ensuring follow-up, including drafting correspondence and emails and reviewing outgoing correspondence according to standard practices and protocol and handling arrangements for translations of documents. - Make appointments, receive visitors and respond to telephone calls, including responding to enquiries and following up on routine outstanding matters, routing information and queries as appropriate and providing information to supervisor(s) and colleagues. - Provide guidance to short-term/temporary staff on general office processes and procedures, automated systems and computer applications. Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical and/or vocational education. ***Work Experience*** - A minimum of three (3) years of relevant work experience in secretarial, and/or administrative support tasks, or related tasks, preferably in an international environment. - Experience in providing programme support services in the implementation of operational projects. ***Skills/competencies*** - Good interpersonal and communication skills, including good drafting skills in English and/or French. - Ability to draft correspondence and correct documents. - Good organizational and coordination skills. - Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. - Diplomacy and politeness in dealing with external and internal partners requesting information. - Flexibility to adjust work schedules and manage competing priorities, organizing and prioritizing workloads to meet established deadlines. - Good computer skills, proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint, etc.). ***Languages*** - Excellent knowledge of French or English and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Training or certification in administration or completed post-secondary education. ***Work Experience*** - Work experience in similar functions within the UN system or in an international environment/organization/institution. - Experience working for a supervisor with managerial responsibility. ***Languages*** - Knowledge of other official languages of UNESCO (Arabic, Chinese, Russian and/or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 37 833 Euro €. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.